Job Description
Receptionist/ Office administration assistant
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We are seeking a motivated and organised
Receptionist/Office
Administration Assistant to join our legal firm. This permanent, part-time position is essential for ensuring smooth daily operations and providing excellent customer service to our clients. The successful candidate will play a key role in maintaining the professional image of our office and supporting our legal team with administrative tasks. Hours negotiable and could be tailored to suit school hours.
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Responsibilities:
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Greet clients and visitors in a professional manner, ensuring a welcoming atmosphere.
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Answer and direct phone calls, taking messages as necessary.
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Manage the scheduling of appointments and meetings for legal staff.
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Maintain and organise office files.
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Assist with the preparation of legal documents and correspondence.
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Maintain and update our CRM system
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Create and update files in the Legal software.
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Handle incoming and outgoing mail and deliveries.
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Perform general administrative tasks, including data entry and maintaining office supplies.
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Support the legal team with various tasks as required.
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Bring positive energy to the Team
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Qualifications:
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High school diploma or equivalent; further education in administration or a related field is an advantage.
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Previous experience in a receptionist or administrative role is preferred but not essential.
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Robust organisational skills and attention to detail.
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Excellent verbal and written communication skills.
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Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
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Ability to work independently and as part of a team.
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📌 Receptionist/ Office Administration Assistant (New South Wales)
🏢 Whitelaw McDonald Lawyers
📍 New South Wales