Job Description
Are you highly organised, proactive and love making things happen?
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Do you enjoy coordinating travel, supporting senior leaders, organising events and keeping business operations running smoothly?
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VDI Australia is seeking a Travel & Events Administrator to join our team and play a pivotal role supporting the Executive Team through travel coordination, event management,
officeadministrationand
facilities support.This is a diverse role offering
autonomy,responsibilityand
the opportunity to work across multiple areas of a growing national business.
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About VDI Australia
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VDI Australia is the exclusive distributor of Yutong buses in Australia, delivering innovative and sustainable transport solutions. As a leader in electric and hybrid vehicle technology, we are helping shape the future of transport while creating a workplace where our people can thrive.
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About the Role
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Reporting to the Executive Team, you willbe responsible forcoordinating corporate travel, company events,
officeoperationsand
administrative activities across our national business.This role requires exceptional organisational skills, strong attention to detail, sound
commercialjudgementand
the ability to manage competing priorities in a fast-paced environment.We are looking for someone
whodemonstratesinitiative
and strong follow-through, proactively engaging with stakeholders to obtain information, resolve issues and ensure deadlines are met.
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Key Responsibilities
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Executive Support
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Support the Executive Team with




administration,communicationsand
special projects
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Manage confidential information with professionalism and discretion
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Travel Coordination
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Coordinate domestic and international travel arrangements
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Manage
itineraries,accommodationand
travel budgets
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Monitor travel expenditure andidentifycost-effective solutions
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Events Coordination
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Coordinate company events, conferences,
trainingsessionsand
customer functions
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Manage eventlogistics,
suppliers,budgetsand
reporting
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Administration & Facilities
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Coordinate office
supplies,facilitiesand
maintenance activities
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Liaise with contractors, landlords and service providers
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Support day-to-day office operations
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Reconcile expenses and corporate credit card transactions
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Prepare expenditure reports
andmaintainaccuraterecords
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Support budget tracking and supplier management
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Why Join VDI?
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Be part of a company driving the future of sustainable transport
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Work alongside passionate and supportive professionals
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Enjoy a diverse role where no two days are the same
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Opportunity to make a genuine impact across the business
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Stable, growing organisation with a strong national presence
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At VDI, we are proud to be an equal opportunity employer committed to diversity, inclusion and creating a workplace where everyone can succeed.If you would like to know more about VDIAustraliacheck us out on our website

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📌 Travel & Events Administrator (Queensland)
🏢 VDI Australia
📍 Queensland