Job Description
We are a growing and established construction company specialising in commercial and residential construction, fit-outs, refurbishments and project delivery. We pride ourselves on delivering high-quality projects while maintaining strong relationships with our clients, subcontractors and suppliers.
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We are seeking a reliable, organised and proactive Administrative Assistant to join our team and provide essential administrative and office support across our construction operations.
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About the Role
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This is a varied role suited to someone who enjoys staying organised, working in a fast-paced environment and taking ownership of their responsibilities, while also seeking the flexibility of adaptable working hours.
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You will work closely with our management, project and accounts teams to ensure the smooth day-to-day running of the business.
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Key responsibilities will include:
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Providing general administrative and office support
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Answering calls and responding to emails
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Managing incoming and outgoing correspondence
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Maintaining electronic and physical filing systems
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Assisting with preparation of quotes, tenders, contracts and project documentation
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Supporting project managers with administrative tasks
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Preparing purchase orders, quotes, invoices and other documentation
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Liaising with clients, subcontractors, suppliers and consultants
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Updating project registers, spreadsheets and databases
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Scheduling meetings, appointments and site-related activities
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Assisting with onboarding subcontractors and maintaining compliance documentation
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Following up outstanding documentation, timesheets and paperwork
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Assisting the accounts team with basic administrative and data-entry tasks
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Maintaining office supplies and general office organisation
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Assisting with ad hoc tasks and projects as required
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About You
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We are looking for someone who is professional, organised and confident, with excellent attention to detail and the ability to manage competing priorities.
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The successful candidate will ideally have:
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Previous experience in an administration or office support role
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Experience within the construction, building, property or related industry is highly desirable
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Excellent written and verbal communication skills
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Strong attention to detail and organisational skills
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The ability to prioritise and meet deadlines
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A professional and friendly manner
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Confidence using spreadsheets and online systems
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The ability to work independentlily as well as part of a team
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A proactive attitude and willingness to learn
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The ability to maintain confidentiality and handle sensitive information professionally
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Experience with Xero, construction management software or accounting systems will be highly regarded but is not essential.
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What We Offer
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Competitive salary based on experience
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Flexible working arrangements and working hours
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Full-time or part-time opportunities available
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On-site parking
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Friendly and supportive team environment
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Prospect to grow with a developing construction business
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Variety in your day-to-day responsibilities
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Potential for career progression and increased responsibility.
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