Job Description
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Jet Aviation is seeking an organised and detail-focused Administration Officer to support the new and existing Government Programs.
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This role will suit an administration professional who enjoys working in a fast-paced operational environment, managing competing priorities and supporting internal teams and contract stakeholders. You will work closely with the Government Programs team, Finance, Human Resources, Procurement and the PMO.
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Annual salary: AUD $75,000 plus superannuation and employee benefits.
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Your Responsibilities
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You will be responsible for providing accurate and responsive administration support across site operations, finance, contracts and employee services. Your responsibilities will include:
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Actively participating in and complying with Jet Aviation policies and procedures, including workplace health and safety, environmental programs and the Aviation Safety Management System.
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Providing general office administration support, including directing telephone calls, coordinating visitor and base-pass access, preparing meeting minutes, filing and archiving, word processing, Excel data entry, PowerPoint presentations, general enquiries and monthly timesheet administration.
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Purchasing and maintaining records for general site requirements, including office supplies, staff amenities, uniforms and personal protective equipment, in accordance with company procedures and financial delegations.
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Ensuring employee time registration is entered and confirmed daily within the enterprise resource planning system.
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Completing time-critical fortnightly time-registration reconciliations to support accurate payroll reporting.
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Assisting the Human Resources Manager with recruitment and onboarding activities as required.
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Completing corporate credit-card coding and supporting the accurate allocation of expenses.
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Creating, managing and closing enterprise resource planning work orders.
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Maintaining local registers, including the asset, facilities key, postal and uniform registers.
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Coordinating local travel arrangements, including accommodation, hire cars, flights and expense claims, in accordance with company procedures, contract requirements and budget limitations.
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Supporting deployments and rescue activities in accordance with applicable contract guidelines and company procedures.
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Preparing customer quotations, invoices and detailed summaries in accordance with complex contract-pricing mechanisms, including indexation and monthly performance calculations.
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Processing internal invoicing between INTRA, INTER and intercompany groups, including aircraft-maintenance accruals and other special projects.
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Completing time-critical end-of-month finance and operational reporting for Directors, the Senior Vice President and Finance Manager.
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Processing supplier invoices accurately and within required timeframes.
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Managing confidential financial and contractual information within the company document-management system.
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Providing a high level of service to customers, contract stakeholders and internal business partners.
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Providing administration support across Government Programs departments during periods of leave or increased workload.
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Assisting the Government Programs PMO with contract administration and business-development activities as required.
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Identifying opportunities to improve administration processes, controls and procedures, and recommending practical solutions.
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Experience in aviation, defence, government contracting or a highly regulated industry would be advantageous, but is not essential.
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Why Jet Aviation?
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You will join an inclusive and collaborative team working at a defence site in a fast-paced operational workplace. The role provides exposure to existing and new project work, as well as opportunities to develop your administration, finance and contract-support experience.
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Jet Aviation offers:
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A competitive salary package and employee benefits.
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Access to digital learning applications and professional-development resources.
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Discounts with more than 100 major retailers.
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Access to a global aviation network and long-term career opportunities.
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Wellness initiatives and learning programs.
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A values-based and ethical working environment.
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Pre-employment Requirements
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As part of the selection process, applicants may be required to complete some or all of the following assessments and checks:
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Pre-employment medical assessment, including functional-capacity assessment and drug-and-alcohol testing.
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National Police Check and/or Criminal History Check.
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Numeracy and literacy assessment.
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Working with Children and Young People — Blue Card verification, where applicable.
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Right-to-work verification for Australia.
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Security-clearance requirements applicable to the role and work location.
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Jet Aviation is an equal-opportunity employer. We encourage applications from suitably qualified candidates who can contribute to a safe, inclusive and high-performing workplace.
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📌 Administration Officer (Sale)
🏢 handwerker
📍 Sale