Job Description
An established Australian business is seeking a motivated and detail-oriented Invoicing & Sales Administration Officer to join its administration team on a full-time, permanent basis.
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This is a varied role supporting both the Accounts Receivable and Sales functions, with a strong focus on accurate invoicing, administration and providing reliable support to the wider business.
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This position would suit someone who enjoys working with numbers, systems and people, takes pride in getting the details right, and is looking for a role where no two days are exactly the same.
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About the Role
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Working closely with the Accounts Receivable and Sales teams, your responsibilities will include:
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Preparing and processing customer invoices accurately and within required timeframes
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Reviewing job documentation, dockets, purchase orders and supporting information prior to invoicing
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Identifying and following up missing or incomplete information required for invoicing
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Entering and maintaining accurate customer and job information within internal systems
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Assisting with accounts receivable administration and general finance tasks
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Providing administrative support to the Sales team
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Assisting with quotes, customer information, job setup and general sales administration
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Responding to general customer enquiries and directing queries to the appropriate team member
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Maintaining accurate electronic records and filing
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Assisting with reporting, data entry and general administration
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Working with internal teams to ensure information required for invoicing and customer management is received and processed efficiently
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Providing general administrative support to the wider team as required
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About You
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We are looking for someone who is organised, reliable and takes pride in producing accurate work.
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The successful candidate will ideally have:
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Previous experience in invoicing, accounts administration, sales administration or a similar administrative role
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Strong attention to detail and a high level of accuracy
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Positive numerical and analytical skills
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Excellent organisational and time-management skills
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The ability to manage competing priorities and meet deadlines
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Strong written and verbal communication skills
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Professional and confident communication with customers and internal stakeholders
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Good computer skills and confidence learning new systems
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A proactive approach and willingness to take ownership of tasks
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The ability to work independently while also contributing positively to a team
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A willingness to learn and develop their knowledge across both invoicing and sales administration
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Experience with accounting, invoicing, transport, logistics or operations management systems will be highly regarded.
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What We Offer
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Varied role across invoicing, Accounts Receivable and Sales Administration
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Supportive and collaborative team environment
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Opportunity to develop your skills across finance and business administration
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Training provided on internal systems and processes
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Opportunity to grow with an established Australian business
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