Job Description
About the Venue
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The Beachcomber Hotel & Resort, located in Toukley on the beautiful Central Coast, is an iconic waterfront destination overlooking Budgewoi Lake.
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Featuring multiple dining outlets, stylish bars, 83 hotel rooms and dedicated event spaces for up to 200 guests, "The Beachie" is one of the region's most sought-after locations for weddings, celebrations, conferences and special events.
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About the Role
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We are seeking a confident, organised and hands‐on Wedding & Events Coordinator to join our Conference & Events team.
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With a strong focus on weddings and social events, you will manage events from initial enquiry and planning through to on‐the‐day operational delivery, ensuring every detail is executed to a high standard.
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This role is ideal for someone who enjoys both sides of events – building relationships with clients and planning every detail, while also being present on the floor to bring the event to life.
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You will also support corporate and conference enquiries when required, including quoting, client communication and event coordination.
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This is not a purely administrative or sales‐based events role. Hands‐on operational event experience is essential.
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This is a full‐time position, with flexibility required to work across a 7‐day rotating roster, including weekends, to support the operational delivery of weddings and events.
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Key Responsibilities
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Coordinate weddings and events from initial enquiry through to post‐event follow‐up
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Act as a key point of contact for wedding couples throughout the planning process
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Conduct client consultations, site inspections and final planning meetings
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Prepare proposals, quotes, contracts, event orders/BEOs, run sheets and operational briefs
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Coordinate event timelines, floor plans, suppliers and external vendors
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Work closely with Kitchen, Bar, Food & Beverage,



Hotel and other operational departments
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Oversee the operational delivery of weddings and events on the day
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Coordinate event setup and ensure function spaces are presented according to agreed plans
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Manage key wedding transitions including ceremonies, cocktail hour and receptions
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Be present and visible during events, assisting with timing, service flow and client requirements
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Confidently troubleshoot operational issues and make decisions during live events
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Manage and convert wedding and social event enquiries
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Assist with corporate and conference enquiries and bookings when requiredIdentify upselling opportunities across food and beverage, accommodation and event upgrades
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Ensure all event details, payments, documentation and CRM records are accurate and up to date
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Support the wider Conference & Events team during busy periods
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About You
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We are looking for someone who genuinely enjoys planning events and delivering them operationally.
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You will ideally have:
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Previous hands‐on operational experience delivering weddings, functions or hospitality events – essential
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Previous experience in wedding or event coordination
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Strong understanding of event setup, food and beverage service and function operations
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Confidence managing an event on the floor and working directly with operational teams
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Strong organisational and time‐management skills
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Excellent attention to detail
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A warm,



professional and confident communication style
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Ability to build strong relationships with couples, clients and suppliers
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Confidence managing multiple events and competing deadlines
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Experience with quoting, contracts, event documentation and event management systems
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IVVY experience highly regarded
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A commercial mindset with the confidence to upsell and maximise event opportunities
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Ability to remain calm and solutions‐focused in a fast‐paced environment
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Flexible availability across a 7‐day rotating roster, including weekends
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Full Australian work rights
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Most importantly, you will be someone who takes ownership of an event and is just as comfortable meeting a couple for their first site inspection as you are coordinating their wedding reception on the night.
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Why Join Us?
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Work at an iconic waterfront venue on the Central Coast
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Be part of a solid and growing wedding and events business
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Take genuine ownership of weddings from planning through to delivery
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Exposure to weddings, social events, conferences and corporate functions
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Staff discounts across 50 Oscars Group venues
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Training and career development opportunities
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Career progression across a diverse hospitality portfolio
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Supportive and collaborative team environment
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About Oscars Group
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Oscars Group is a passionate, creative and dynamic privately owned hospitality group founded in ****.
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Today Oscars Group operates a diverse portfolio of venues across Australia, including accommodation hotels, pubs, restaurants, conference and event centres, resorts and premium hospitality destinations.
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If you love weddings, thrive in a busy hospitality environment and want a role where you can plan the event and be there to deliver it, we would love to hear from you.
#J-*****-Ljbffr

📌 Wedding & Events Coordinator (Central Coast)
🏢 Oscars Group
📍 Central Coast