Job Description
A boutique property development and finance group is seeking a sharp, highly organised Personal Assistant to act as the CEO's right hand across two connected businesses. This is a hands‐on part‐time role for someone who thinks ahead, prioritises independently, and executes without hand‐holding. You'll be trusted with confidential, time‐sensitive matters and given direct access to decision‐making — so reliability, discretion and judgement are everything. It is a non‐advisory support role; any client questions on finance or lending are passed to the appropriate licensed team members.
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Key responsibilities
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Acting as the CEO's right hand across two businesses — property development and finance
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Complex diary, schedule and inbox management — triaging and drafting high‐quality correspondence
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Liaising with lawyers, accountants, brokers, builders and other key stakeholders
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Managing property and project‐related administration, and preparing client documents and materials
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Coordinating client appointments, mentoring sessions and site visits; setting appointments and following up leads by phone
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Maintaining accurate client records in the CRM and collecting client documentation (administrative support only)
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Handling confidential and time‐sensitive matters with complete discretion
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Personal logistics, ad‐hoc problem‐solving, and anticipating what's needed before being asked
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About you
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Minimum 2 years' PA / EA experience, ideally supporting a Director or senior executive
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Proven ability to manage competing priorities in a rapid‐paced environment
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Exceptional written and verbal communication
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Meticulous attention to detail — accuracy is essential in this role
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An excellent telephone manner and confidence making client and outbound calls
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Discretion and professionalism in handling confidential information
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Available to work part‐time in person — St Kilda Road, Melbourne, with occasional home office
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Someone who anticipates needs before being asked
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Commercially aware and understands business priorities
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Direct access to the CEO and to decision‐making
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Exposure to property, finance, legal and business matters
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A genuinely varied part‐time role across two growing businesses
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Real scope for the role to expand for the right person
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A flexible structure, working closely with a CEO who values efficiency and results
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📌 Personal Assistant To The Ceo (Victoria)
🏢 Your Finance Coach
📍 Victoria