Job Description
We welcome foreign professionals already living in China who bring international perspectives, cross-cultural insights, and a passion for the automotive industry.
n
Key Responsibilities
n
1. Office Operations & Facilities Management
n
n
Oversee the day‐to‐day running of the office, including lease administration, property management, cleaning, security, and office supplies procurement.
n
Manage meeting room bookings, vehicle dispatch, and end‐to‐end travel logistics (flights, accommodation, car rentals) for staff and visitors.
n
Supervise front desk reception: greet and welcome guests, handle incoming calls, issue visitor badges, and maintain a professional first impression.
n
n
2. Workplace Safety, Security & Compliance
n
n
Coordinate building security systems (access cards, CCTV, alarm systems) and conduct periodic safety inspections.
n
Liaise with property management on fire drills, emergency evacuation plans, and health & safety compliance.
n
Ensure all administrative activities adhere to company policies and local regulations.
n
n
3. Asset & Equipment Management
n
n
Maintain a complete fixed‐asset register (furniture, IT hardware, office machinery), conducting regular physical counts and tracking lifecycles.
n
Manage procurement, deployment, transfer, and disposal of assets in coordination with IT and Finance.
n
Oversee maintenance and repair of office equipment; provide basic on‐site IT troubleshooting (escalating to IT specialists as needed).
n
Draft, update,



and enforce internal administrative policies (e.g., office conduct, document filing, seal usage, records retention).
n
Identify opportunities to streamline workflows, reduce costs, and improve service delivery; implement best practices.
n
n
5. HR & Onboarding Support
n
n
Partner with HR to facilitate new employee onboarding: prepare workstations, email accounts, access cards, and equipment; conduct office orientation.
n
Support offboarding procedures by collecting assets and deactivating access.
n
n
6. Employee Wellbeing, Events & Internal Culture
n
n
Plan and execute company events, including annual dinners, team‐building activities, festive celebrations, and monthly birthday gatherings.
n
Manage employee wellbeing initiatives: organise health check‐ups, subsidised gym memberships, pantry snacks, and seasonal gifts.
n
Curate internal communications (notice boards, intranet, or WeChat/Teams channels) to share updates and foster a positive culture.
n
Build and maintain a network of approved administrative suppliers (printing, drinking water, cleaning, greenery, stationery, etc.).
n
Conduct regular vendor performance reviews, negotiate contracts,



and manage service level agreements.
n
Process purchase requisitions and ensure cost‐effective sourcing.
n
n
8. Budget Tracking & Financial Administration
n
n
Assist Finance with invoice verification, contract filing, and expense claim reviews for administrative categories.
n
Maintain an administrative budget tracker, monitoring actual spending against forecasts and preparing monthly/quarterly cost reports.
n
Optimise travel and expense policies in coordination with Finance.
n
n
9. Reporting & Data Analytics
n
n
Compile regular management reports on office occupancy, asset utilisation, vendor performance, and expense trends.
n
Gather employee feedback on administrative services and propose data‐driven improvements.
n
n
Qualifications & Competencies
n
n
Bachelor's degree in Business Administration, Management, or a related field.
n
3 years of progressive experience in office administration, facilities, or general affairs (experience in a multinational or fast‐paced environment is a plus).
n
Solid organisational and multitasking abilities, with a keen eye for detail.
n
Excellent communication and interpersonal skills; fluency in English (and local language, if required).
n
Proficiency in MS Office, especially Excel for budget tracking; familiarity with basic IT/equipment troubleshooting.
n
Proactive, solution‐oriented mindset with a high sense of responsibility and integrity.
n
#J-*****-Ljbffr

📌 Office Administrator (New South Wales)
🏢 JETOUR Australia
📍 New South Wales