Job Description
Construction Administrator / Scheduler | Part time or Full-Time
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mySAM Services Pty Ltd - Murphys Creek QLD
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Are you an experienced construction administrator who knows how to keep jobs, trades, customers and the office running smoothly?
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We're a growing electrical and construction business looking for a capable Construction Administrator / Scheduler to take ownership of the day-to-day administration and coordination of our business.
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This is a hands-on role suited to someone who understands the realities of working in construction and service industries and can confidently manage competing priorities without needing to be constantly directed.
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You'll work closely with our electricians, project managers, customers, suppliers and subcontractors to make sure jobs move efficiently from booking through to completion.
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About the Role
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Your responsibilities will include:
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Scheduling and coordinating service, maintenance and project work
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Creating, updating and managing jobs in ServiceM8
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Coordinating electricians, trades and field staff
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Liaising with customers, suppliers and subcontractors
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Preparing quotes, variations, purchase orders and invoices
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Managing job and client documentation
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Assisting with QBCC compliance and construction documentation
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Bookkeeping including accounts payable, accounts receivable and bank reconciliations
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Maintaining accurate records in Xero and ServiceM8
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Supporting payroll and general financial administration
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Following jobs through from booking to completion and ensuring nothing gets missed
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Handling customer enquiries professionally and helping resolve issues
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Identifying ways to improve systems, processes and office efficiency
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What We're Looking For
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We're looking for someone who can hit the ground running and take genuine ownership of their work.
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You'll ideally have:
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Extensive administration experience within the construction, electrical, building or service industries
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A Certificate IV in Bookkeeping & Accounting or equivalent
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Experience with construction documentation and compliance
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A good understanding of QBCC requirements
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Strong organisational and time-management skills
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Excellent attention to detail
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Strong written and verbal communication skills
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The confidence to work independently and make decisions
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A proactive, practical approach to problem solving
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Experience with these is highly regarded:
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Xero
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ServiceM8 or similar job management software
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Electrical or trade businesses
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Scheduling trades or technicians
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Construction project administration
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Procurement and supplier management
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Client contracts and variations
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Don't worry if you haven't used every system listed. If you have strong construction administration experience and the right attitude, we'd still like to hear from you.
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What You'll Be Like
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You'll probably be someone who:
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Gets things done without waiting to be asked
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Can see what needs to happen next
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Stays calm when things get busy
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Is comfortable dealing with trades, customers and suppliers
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Takes responsibility for getting jobs across the line
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Notices problems and works out how to fix them
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Keeps accurate records and follows things through
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Enjoys being the person who keeps the business organised
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Why Join Us?
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We're building a growing business where good people are trusted to take ownership and make a difference.
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You'll have:
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A secure, long-term position
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Part-time or full-time flexibility
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Competitive salary based on experience
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A supportive, down-to-earth team
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Genuine autonomy and responsibility
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A varied role where every day is different
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The opportunity to improve systems and processes as the business grows
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Direct involvement across the administration, scheduling and financial side of the business
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This is an opportunity to become a key part of a growing business rather than simply filling a small administrative function.
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📌 Construction Administrator / Scheduler | Part-Time Or Full-Time (Queensland)
🏢 mySAM Services
📍 Queensland