Job Description
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Support the effective day-to-day running of the Institute's Bundoora site
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Coordinate facilities operations, reception and visitor services, laboratory preparatory services, warehouse and logistics support, workplace health and safety, and contractor coordination
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Work closely with the Operations Coordinator, Manager Logistics & Services, Preparation Services Supervisor and other operational teams
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Provide in office operational support to staff, researchers, contractors and visitors
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Provide administrative, procurement, records management and reporting support across the Institute's satellite sites
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Maintain accurate operational documentation
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Support compliance activities and contribute to consistent service delivery across the wider network
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Respond to changing operational priorities
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Contribute to continuous improvement of facilities, logistics and workplace services supporting research and business operations
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Requirements
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Experience in facilities, operations, logistics, warehouse, administration or a related environment
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Experience coordinating operational activities, service requests or contractor support
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Knowledge of inventory management, warehouse operations or logistics processes
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Strong organisational skills and attention to detail
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Well-developed customer service and stakeholder engagement skills
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Understanding of workplace health and safety requirements
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Current driver's licence and ability to undertake site-based operational activities
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Ability to build effective working relationships with staff, contractors and visitors
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Practical, proactive and solutions-focused approach
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Ability to work independently and as part of a team
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Reliable, adaptable and responsive to changing operational needs
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Commitment to safety, compliance and continuous improvement
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CV, cover letter and a document addressing the key selection criteria in PDF format
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Core Competencies
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Demonstrates expertise in facilities operations, logistics coordination, and administrative support, with a strong focus on compliance, safety, and continuous improvement in service delivery. Proven ability to manage operational documentation and build effective relationships with stakeholders.
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Highest-signal resume keywords
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Facilities Operations
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Logistics Coordination
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Inventory Management
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Workplace Health And Safety
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Customer Service
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ATS Optimization Keywords
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Hard Skills
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Facilities Management
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Logistics Support
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Warehouse Operations
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Operational Documentation
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Procurement
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Records Management
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Service Request Coordination
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Compliance Activities
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Operational Support
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Inventory Management
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Soft Skills
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Organisational Skills
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Attention To Detail
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Stakeholder Engagement
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Proactive Problem Solving
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Team Collaboration
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Certifications & Qualifications
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Current Driver's Licence
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Industry Keywords
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Operational Activities
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Visitor Services
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Contractor Coordination
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Continuous Improvement
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Health And Safety Requirements
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📌 Operations Officer (Victoria)
🏢 Jobtailor
📍 Victoria