Job Description
We are seeking an organised and proactive Vendor Compliance & Fleet Coordinator to join a busy operational team. This role will be responsible for coordinating vendor compliance, onboarding and administration, while also overseeing key fleet management activities.
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This is a great chance for someone who enjoys working across compliance, administration, vendor management and fleet operations, with strong attention to detail and the ability to manage multiple priorities.
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About the Role
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We are seeking an organised and proactive Vendor Compliance & Fleet Coordinator to join a busy operational team. This role will be responsible for coordinating vendor compliance, onboarding and administration, while also overseeing key fleet management activities.
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This is a great opportunity for someone who enjoys working across compliance, administration, vendor management and fleet operations, with strong attention to detail and the ability to manage multiple priorities.
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Key Responsibilities
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Vendor Compliance & Management
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Maintain and track the vendor compliance register, ensuring upcoming expiries are identified and communicated promptly.
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Follow up corrective actions and proactively escal...
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Provide vendor compliance evidence to Contract and Compliance Managers.
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Coordinate supplier reviews against contractual requirements.
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Assist with the selection and interview process for new vendors alongside the Service Delivery team.
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Manage the onboarding of newly approved vendors from initial interview through to induction.
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Oversee ID Card applications, including reviewing requirements and escalating issues as required.
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Monitor vendor insurance requirements, ensuring policies remain current and communicating upcoming expiries to relevant stakeholders.
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Work with Procurement and Facilities Management teams to maintain accurate vendor records.
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Reporting & Administration
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Establish and maintain SharePoint records for vendor and fleet documentation in line with company requirements.
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Identify opportunities to improve systems, processes and operational efficiency.
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Support internal audits and compliance reviews.
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Produce and distribute weekly vehicle speed reports.
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Prepare monthly vehicle status and vendor compliance reports for management.
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Maintain and prepare monthly insurance expiry tracking reports.
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Assist with business, technical and process analysis to identify areas for improvement.
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Coordinate training and communicate changes to processes and procedures to relevant stakeholders.
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Fleet Management
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Oversee the day-to-day administration of the company fleet.
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Track vehicle locations, usage and compliance.
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Coordinate vehicle claims, including incident documentation and liaison with insurers.
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Promote safe driving practices and ensure fleet compliance requirements are maintained.
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Attend monthly field staff meetings and provide relevant fleet updates.
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Utilise fleet management systems and platforms to maintain accurate records and reporting.
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About You
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Highly organised with excellent attention to detail.
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Experienced in compliance, vendor management, fleet administration or a similar operational environment.
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Confident communicating with internal stakeholders, vendors and external suppliers.
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Strong at managing deadlines, tracking expiries and following up outstanding actions.
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Comfortable working with systems, databases and reporting tools.
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Proactive, solutions-focused and able to identify opportunities for process improvement.
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Confident preparing reports and presenting information to management.
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Able to work independently while also collaborating effectively with a wider team.
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Experienced in maintaining accurate documentation and supporting audits or internal reviews.
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Desirable Experience
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Experience with Navision, SharePoint, ORIX, eRoads or similar vendor, fleet and compliance management systems will be highly regarded.
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Why Join?
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This is an excellent opportunity to join a professional and supportive team in a role that offers variety across vendor management, compliance, reporting and fleet operations.
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If you are an organised coordinator who enjoys keeping things on track, working with multiple stakeholders and improving processes, we'd love to hear from you.
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Who we are
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At PERSOL, we connect people to meaningful work and growth.
n With decades of experience and a future-focused mindset, we're here to support your career journey. We offer fresh opportunities, trusted guidance, and a people-first approach.
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We're committed to creating a safe, inclusive, and respectful workplace that embraces diverse experiences, backgrounds, and perspectives.
n We strongly encourage applications from women, people of Aboriginal and Torres Strait Islander descent, and individuals from all communities.
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To learn more about life at PERSOL, visit
n Or follow us on LinkedIn at for the latest updates and opportunities.
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📌 Fleet & Vendor Administrator (Canberra)
🏢 Programmed GO
📍 Canberra