Job Description
We are looking for an Administration Assistant to join our team!
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About us
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Locally owned & operated, Ray White Commercial Canberra brings together 205 years of experience in the nation's capital with the strength, scope & technology of Australasia's largest real estate group. We have extensive industry experience, providing knowledge & skills acrosssales, leasing & asset management. Diversity & cultural reach is also delivered by our team whospeak a broad range of languages including Mandarin, Cantonese, Fiji-Hindi, Urdu & Greek.
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Our Commercial Canberra branch is 27+ staff strong, and we are part of the Ray White Canberra Group, a network of over 120 staff across multiple departments. Our family celebrates many industry leaders, national award winners and well regarded market experts that form part of ourever growing team.
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About the Position
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This role would be best suited for someone looking to work as an administration assistant.
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As our Administrative Assistant, you will be the operational backbone and welcoming face of RWC Canberra. This dynamic hybrid role blends front-of-house hospitality with end-to-end office logistics, ensuring our workplace runs seamlessly every single day.
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From delivering a polished first impression to clients and managing visitor access, to maintaining office supplies, coordinating calendars, and providing basic IT support, your day-to-day work directly supports our broader team's success.
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Key Responsibilities
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Greet walk-ins, manage general phone/email inquiries, handle daily mail distribution, and oversee reception open/close duties
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Control building and property keys using KeyWhere, including tracking distribution, signing keys in/out, and updating registries
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Maintain stationery and kitchen supplies, oversee boardroom prep, coordinate property repairs, and liaise with contractors and vendors
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Maintain stationery and kitchen supplies, oversee boardroom prep, coordinate property repairs, and liaise with contractors and vendors.
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Monitor the facilities inbox, handle urgent repair work orders, and step in to support repairs management when the Facilities Manager is away.
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Prepare agendas/minutes for property management meetings, file service reports, and keep tenant and building lists up to date.
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Act as the internal point of contact for day-to-day IT troubleshooting and coordinate hardware/server maintenance with third-party IT providers.
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This position will be well suited to someone with atleast one year experience in a similar role, including:
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Ability to build strong and effective relationships
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Ability to work without supervision
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Decision making, Problem solving skills & Conflict Resolution
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Sound numeracy skills
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Neat personal presentation
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Benefits
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Modern office located in the heart of Braddon surrounded by Canberra's top restaurants,cafes and more.
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Regular company celebrations including end of month drinks, birthday cakes, team bondingactivities, annual Christmas party, client networking events and more.
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Monthly meetings with all 140+ employees in the Canberra network where market andcompany updates are provided on each arm of the network.
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Opportunity to volunteer or otherwise contribute to multiple charity and community serviceinitiatives throughout the year.
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Opportunity to attend other company sponsored events.
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Ongoing growth opportunities and mentoring opportunities within the company.
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*Total Employment Contribution (TEC)
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📌 Administration Assistant (Canberra)
🏢 Ray White
📍 Canberra