Job Description
MAYDAY Recruitment is excited to be recruiting an Office Coordinator & Executive Business Support professional to join a leading organisation's corporate head office in Chatswood.
n This is a brilliant opportunity for a polished, proactive and highly organised professional who enjoys combining office coordination, executive support and workplace experience in one genuinely varied role.
n Working closely with the Executive Business Partner and wider corporate team, you'll be at the heart of the office -creating a welcoming environment, keeping the day-to-day operations running smoothly and providing high-level support across the business.
n
What's in it for you?
n
n
Full-time permanent position based in Chatswood
n
This role is office based, Mon - Fri: 9am - 5.30pm
n
$85,****** package
n
Join a highly professional and collaborative corporate environment
n
A genuinely varied role combining office management + executive support
n
Work closely with senior leaders and key stakeholders across the business
n
Opportunity to take ownership and make a real impact on the workplace experience
n
n
What will you be doing?
n
n
Be the friendly and professional first point of contact for visitors and guests
n
Keep the office looking its best, ensuring meeting rooms, kitchens and breakout spaces are organised and well maintained
n
Coordinate couriers, mail, office supplies and general office requirements
n
Liaise with building management, contractors and external suppliers
n
Manage maintenance requests and help drive workplace improvements
n
Coordinate recent starter requirements including workspaces and inductions
n
Organise catering and meeting requirements for workshops, training and corporate meetings
n
Get involved in employee engagement initiatives, office events and team activities
n
Provide high-quality administrative support to the Executive Business Partner and broader leadership team
n
Coordinate busy calendars, meetings and appointments
n
Arrange domestic and international travel, including flights, accommodation and detailed itineraries
n
Prepare and format presentations, reports, correspondence and other business documents
n
Assist with expenses, corporate card reconciliations and invoice processing
n
Support business projects, governance activities and ad hoc
initiativesMaintain




accurate records and systems across the business
n
Handle confidential information with absolute discretion and professionalism
n
n
About you:
n
n
3+ years' experience in office coordination, administration, reception, executive support, team assistance or a similar role
n
Excellent organisation and time management skills
n
The ability to juggle multiple priorities without losing sight of the detail
n
Strong communication and stakeholder management skills
n
A naturally proactive, solutions-focused approach
n
Advanced Microsoft Office skills across Outlook, Word, PowerPoint and Excel
n
Experience coordinating travel and supporting senior stakeholders
n
A professional, approachable and service-focused personality
n
The confidence to work autonomously while being a collaborative team player
n
n
If you're a natural organiser, exceptional communicator and someone who loves being the backbone of a busy corporate office, we want to hear from you!
n
YDAY Recruitment is excited to be recruiting an Office Coordinator & Executive Business Support skilled to join a leading organisation's corporate head office in Chatswood.
n This is a brilliant opportunity for a polished, proactive and highly organised professional who enjoys combining office coordination, executive support and workplace experience in one genuinely varied role.
n Working closely with the Executive Business Partner and wider corporate team, you'll be at the heart of the office -creating a welcoming environment, keeping the day-to-day operations running smoothly and providing high-level support across the business.
n
What's in it for you?
n
n
Full-time permanent position based in Chatswood
n
This role is office based, Mon - Fri: 9am - 5.30pm
n
$85,****** package
n
Join a highly professional and collaborative corporate environment
n
A genuinely varied role combining office management + executive support
n
Work closely with senior leaders and key stakeholders across the business
n




Opportunity to take ownership and make a real impact on the workplace experience
n
n
What will you be doing?
n
n
Be the friendly and professional first point of contact for visitors and guests
n
Keep the office looking its best, ensuring meeting rooms, kitchens and breakout spaces are organised and well maintained
n
Coordinate couriers, mail, office supplies and general office requirements
n
Liaise with building management, contractors and external suppliers
n
Manage maintenance requests and help drive workplace improvements
n
Coordinate new starter requirements including workspaces and inductions
n
Organise catering and meeting requirements for workshops, training and corporate meetings
n
Get involved in employee engagement initiatives, office events and team activities
n
Provide high-quality administrative support to the Executive Business Partner and broader leadership team
n
Coordinate busy calendars, meetings and appointments
n
Arrange domestic and international travel, including flights, accommodation and detailed itineraries
n
Prepare and format presentations, reports, correspondence and other business documents
n
Assist with expenses, corporate card reconciliations and invoice processing
n
Support business projects, governance activities and ad hoc initiatives
n
Maintain accurate records and systems across the business
n
Handle confidential information with absolute discretion and professionalism
n
n
About you:
n
n
3+ years' experience in office coordination, administration, reception, executive support, team assistance or a similar role
n
Excellent organisation and time management skills
n
The ability to juggle multiple priorities without losing sight of the detail
n
Strong communication and stakeholder management skillsA naturally proactive, solutions-focused approach
n
Advanced Microsoft Office skills across Outlook, Word, PowerPoint and Excel
n
Experience coordinating travel and supporting senior stakeholders
n
A professional, approachable and service-focused personality
n
The confidence to work autonomously while being a collaborative team player
n
n
If you're a natural organiser, exceptional communicator and someone who loves being the backbone of a busy corporate office, we want to hear from you!
#J-*****-Ljbffr

📌 Office Coordinator & Executive Business Support (Sydney)
🏢 MAYDAY Recruitment Group - Winner Outstanding Agency 2023
📍 Sydney