Job Description
Our client, a respected architectural practice, is seeking a friendly, organised and proactive Studio Support Coordinator to provide essential front-of-house and administrative support within their busy studio. This role is pivotal in maintaining a professional, welcoming and efficient office environment while supporting the day-to-day operations of the practice. The client is looking for a candidate who is interested in a long-term opportunity and becoming an integral part of the team. Office hours are Tuesday to Friday, 9:00am - 5:00pm.
n
Roles & Responsibilities
n
n
Answer and direct incoming phone calls in a professional manner.
n
Greet visitors, clients, consultants and suppliers, ensuring a positive and welcoming experience.
n
Manage incoming deliveries, couriers and general office correspondence.
n
Arrange hospitality and refreshments for meetings and visitors.
n
Maintain a professional and presentable reception area, meeting rooms and communal spaces.
n
Pack and unpack the dishwasher and assist with maintaining kitchen cleanliness and organisation.
n
Organise and maintain the studio's sample and materials library.
n
Coordinate office morning teas, staff functions, celebrations and other team events.
n
Monitor office stationery, kitchen supplies and general consumables, placing orders as required.
n
Liaise with suppliers and service providers to support the smooth operation of the office.
n




Provide general administrative support across the practice.
n
Maintain records, databases and administrative systems.
n
Assist with document preparation, filing, scanning, printing and other ad hoc administrative duties.
n
Support staff and leadership with office-related tasks as required.
n
n
Skills & Experience
n
n
Previous experience in a Receptionist, Office Administrator, Studio Coordinator, Administration Assistant or similar support role.
n
Strong verbal and written communication skills with a professional and personable manner.
n
Excellent customer service and stakeholder engagement skills.
n
Highly organised with the ability to manage multiple tasks and priorities.
n
Proactive, reliable and capable of working independently.
n
High attention to detail and strong problem-solving abilities.
n
Proficiency in Microsoft Office Suite, including Outlook, Word and Excel.
n
Ability to learn recent systems and processes quickly.
n
Experience using Adobe InDesign would be highly regarded.
n
Experience within an architecture, design, engineering or professional services environment is advantageous
n
n
REFERENCE: Emily Lodola #*****
n
Bespoke Careers is acting as an Employment Agency in relation to this vacancy and is an Equal Opportunities Employer. By applying to this role, you agree to ourPrivacy Policy.
#J-*****-Ljbffr

📌 Studio Support - Part Time (New South Wales)
🏢 Bespoke Careers
📍 New South Wales