Job Description
Team Assistant / Office Coordinator | Join a Purpose-Driven Business | $45–$47ph + Super | Rhodes, Sydney
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MAYDAY is on the hunt for a proactive, tech-savvy Team Assistant / Office Coordinator to become a key support to the business in a fast-paced, people-first environment.
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In this varied and important role, you'll work closely alongside a Senior Executive Assistant to support a large Executive Leadership Team, while also taking ownership of broader office coordination tasks. From travel bookings and expense management to event logistics and catering — you'll play a central role in keeping both the executive team and wider office running smoothly.
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You'll be the go-to person on the ground, helping ensure nothing falls through the cracks and the day-to-day operations of the business continue to run like clockwork.
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What's in it for you:
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Start Date:ASAP
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Duration:3-month contract withstrong potential to extend or transition into a permanent role
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Location:Rhodes, Sydney
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Full time:Monday–Friday (5 days in office)
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Hours:8:30 am – 5:00 pm
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Hourly Rate:$45–$47 per hour + super (depending on experience)
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Work with purpose:Join a values-led organization known for its down-to-earth and supportive culture
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Make an impact:Take ownership in a hands‐on, varied role where your initiative is genuinely valued
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Parking:Onsite parking available for just $16/day
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Your responsibilities will include:
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Act as the right hand to a Senior Executive Assistant, working together to ensure seamless support for the Executive Leadership Team
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Manage expenses, raise purchase orders, and process invoices
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Assist with planning and executing internal meetings, events, and catering
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Oversee day-to-day office operations, including basic office management duties
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Ensure meeting rooms and shared spaces are well‐maintained and set up for use
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Provide ad hoc administrative support to various departments as needed
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Ensure the kitchen and common areas are clean, well‐stocked, and maintained, including regular stock control and ordering supplies
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What We're Looking For:
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An experienced Team Assistant / Office Coordinator or high‐level Administrator who thrives in a busy, hands‐on environment
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Someone highly proactive, polished, and tech‐savvy — confident using a range of systems and able to hit the ground running
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Ideally experienced with Microsoft Office, SharePoint, Oracle, Concur, or similar platforms
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Comfortable being onsite 5 days a week in Rhodes, Sydney
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A team player with a positive, can‐do attitude who's always ready to pitch in
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#J-*****-Ljbffr

📌 Team Assistant & Office Coordinator (New South Wales)
🏢 Mayday Recruitment Group
📍 New South Wales