Job Description
About the Role
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Airswift is recruiting an experienced NWS Offshore Coordinator to support a major offshore energy operation. This role provides high-level administrative, travel, logistics, and business support to the NWS Offshore Asset Leadership Team and key stakeholders across the business. The successful candidate will play a critical role in coordinating people, processes, travel, and operational activities, ensuring the productive delivery of offshore business objectives. This position would suit a highly organised professional who thrives in a fast-paced environment, can manage competing priorities, and enjoys working across multiple stakeholder groups.
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Key Responsibilities
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Leadership Team Support
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Provide high-level administrative and coordination support to the NWS Offshore Asset Leadership Team.
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Manage calendars, meeting schedules, team communications, and shared mailbox activities.
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Coordinate workshops, meetings, site visits, team events, and catering requirements.
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Support employee recognition and reward initiatives.
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Facilitate collaboration between offshore operations teams and the wider business.
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Purchase-to-Pay & Business Systems Support
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Process invoices, payments, purchase requisitions, purchase orders, and service entries.
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Maintain accurate records and supporting documentation in accordance with company governance requirements.
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Provide administrative support within SAP S/4HANA and other business systems.
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Assist with onboarding and maintaining service providers and contractors.
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Coordinate payments relating to travel, accommodation, training, and operational activities.
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Travel & Logistics Coordination
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Coordinate workforce mobilisation, travel, accommodation, and roster-related logistics.
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Manage booking arrangements, amendments, and travel-related queries.
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Support offshore personnel logistics to meet operational requirements.
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Liaise with vendors and service providers to ensure onboarding and compliance requirements are met.
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Continuous Improvement
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Identify opportunities to improve administrative and business processes.
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Support the implementation of process improvements across offshore operations.
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Assist with reporting, document management, and business support initiatives.
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About You
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Previous experience in administration, travel coordination, executive support, operations support, or a similar role.
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Experience working within the energy, resources, mining, industrial, engineering, or offshore sectors.
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Strong organisational skills with the ability to manage multiple priorities and meet deadlines.
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Excellent stakeholder engagement and communication skills.
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High attention to detail and commitment to accuracy.
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Advanced Microsoft 365 skills, including Outlook, Excel, Word, PowerPoint, Teams, and SharePoint.
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Experience using SAP S/4HANA or similar ERP/business systems.
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Exposure to Power BI and document management platforms.
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Experience coordinating workforce travel, mobilisation, and accommodation logistics.
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Ability to work independently while supporting a broad range of stakeholders.
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Ability to meet offshore training and compliance requirements, including travel to offshore assets if required.
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Only Australian Citizens or Permanent Residents (PR) will be considered for this role.
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📌 Offshore Services Coordinator (12 Months) (Perth)
🏢 Airswift
📍 Perth