Job Description
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Permanent full time role | Based in Norwest
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High-trust role supporting the CEO | $110,000 - $130,000 + Super depending on experience
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Coordinate leadership cadence, reporting and key development priorities
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Our client is an agile and growing business with a focus on acquisitions, development and long-term value creation. Operating in a fast-paced, project-driven environment, the business values commercial awareness, disciplined execution and strong relationships across its leadership team and wider stakeholder network.
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As Executive Assistant to the CEO, you will play a pivotal role in enabling leadership effectiveness across the business. This is a high-trust position requiring you to manage competing priorities, maintain a strong operational rhythm, drive follow-through on commitments and act as a key connector across the CEO, Senior Leadership Team, internal teams and external stakeholders.
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Key Responsibilities
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Provide proactive, end-to-end executive support to the CEO, including diary, priority, workflow and correspondence management.
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Support commercial activity across the senior leader leadership team; coordinate calendars and leadership meeting cadence, ensuring alignment with strategic priorities and the operational governance framework.
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Prepare meeting agendas, briefing packs, pre-read material, executive summaries and presentations.
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Maintain action registers, track decisions and commitments, and ensure appropriate follow-up across key initiatives.
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Coordinate and support monthly reporting and manage documentation for funding, investor and internal review processes.
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Track strategic initiatives, project milestones and critical timelines, escalating issues where required.
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Act as a central coordination point for internal and external stakeholders, representing the Senior Leadership Team with professionalism and discretion.
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Coordinate travel, site visits, leadership offsites, strategic planning sessions and external engagements.
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Maintain document control, secure filing practices and confidentiality across sensitive personnel, capital strategy and acquisition matters.
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Assist with reporting, presentations and monthly expense reconciliation as required.
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About You
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This role will suit an experienced, commercially minded Executive Assistant who enjoys operating at pace, working closely with senior leaders and bringing structure to a complex, evolving environment. You will be confident managing sensitive information, anticipating needs before they arise and ensuring critical priorities do not lose momentum.
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At least five years' experience supporting C-suite or senior executives.
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Experience within property, construction, funds management or another capital-intensive, project-driven environment is highly regarded.
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Strong calendar, workflow and priority-management capability, with the confidence to manage competing demands.
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Demonstrated experience preparing executive reports, briefing packs, board or investor materials and presentations.
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Confident use of MS Office including AI and productivity tools, including Microsoft 365 Copilot, Claude, PowerPoint, Outlook and Excel.
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High levels of discretion, sound judgement and professionalism when dealing with confidential matters.
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Strong written communication skills and the ability to draft clear, polished executive correspondence.
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Exposure to investor or Board reporting, and project/document-control systems will be advantageous.
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📌 Executive Assistant (New South Wales)
🏢 Alexander Appointments
📍 New South Wales