Job Description
Our client is a rapidly growing and purpose-driven organisation with a diverse portfolio of businesses and charitable entities. With ambitious growth plans and a high-performing culture, they are seeking an experienced Executive Assistant to provide strategic support to their Director of Finance and help drive efficiency across a complex and fast-paced environment. Initially available as a temporary opportunity for up to six months, this role offers the potential to transition to a permanent position for the right person. The position is based in the Geelong region with flexibility for either hybrid or office-based work.
n
Your new role
n
As Executive Assistant to the Director of Finance, you will play a critical role in keeping a busy finance function operating efficiently. Working closely with a senior executive, you will manage competing priorities, oversee workflows, coordinate key deliverables and ensure deadlines are met across multiple stakeholders.
n
Key responsibilities
n
n
Managing executive diaries, inboxes and communications
n
Coordinating projects, tasks and deadlines through Asana or similar platforms
n
Using AI tools such as Claude to support reporting, presentations, correspondence and workflow improvements
n
Preparing meeting agendas, board papers, reports and presentations
n
Monitoring progress on key projects and following up on outstanding actions
n
Coordinating reporting timelines and ensuring deliverables are submitted on time
n
Liaising with internal teams, external stakeholders and service providers
n
Supporting governance, documentation and general executive administration
n
n




This is a highly visible position suited to someone who thrives in a fast-paced environment and enjoys being the person who keeps everything moving.
n
What you'll need to succeed
n
To be successful in this role, you will bring:
n
n
Demonstrated experience as an Executive Assistant supporting a Chief Financial Officer, Director of Finance or GM of Finance
n
Exceptional organisational skills and the ability to manage multiple competing priorities
n
Must have experience using Asana and Claude in a qualified environment, or demonstrate advanced capability with AI, workflow automation and project management platforms.
n
Excellent communication skills and confidence working with senior stakeholders
n
A proactive and solutions-focused approach with the ability to work autonomously
n
Strong attention to detail and the ability to manage confidential information professionally
n
Advanced Microsoft Office skills, including Word, Excel, PowerPoint and Outlook
n
Experience within legal, professional services, Big Four or similarly high-performance environments will be highly regarded.
n
A background in finance, accounting or corporate services would be advantageous but is not essential.
n
n
What you'll get in return
n
n
Opportunity to work directly alongside a senior executive in a growing organisation
n
A varied and impactful role where no two days are the same
n
Exposure to modern AI tools and technology-driven ways of working
n
Flexible hybrid working arrangements based in the Geelong region
n
Potential pathway from temporary employment to a permanent opportunity
n
Competitive remuneration package and supportive team culture
n
#J-*****-Ljbffr

📌 Executive Assistant (Victoria)
🏢 Rashi Joshi
📍 Victoria