Buying Admin

Bibra Lake | Full-Time | Homewares & Furniture

About the Opportunity

Our client, a growing and design-led homewares and furniture business, is seeking an organised and highly detail-focused Buying Admin to join their team.

This is an excellent prospect for someone who enjoys working behind the scenes to keep things moving, ensuring buying administration, supplier communication, product information and key deadlines are managed accurately and efficiently.

Working closely with the Senior Buyer and wider buying, planning, ecommerce and logistics teams, you will play an important role in keeping the buying function organised and ensuring nothing falls through the cracks.

This is a support and coordination role, rather than a product selection or decision-making position. Your value will come from your accuracy, organisation, follow-through and ability to proactively stay on top of multiple priorities.

About the Role

Your key responsibilities will include:

- Maintaining the buy plan in real time as orders, pricing and product status change
- Identifying and flagging discrepancies, missing information and duplicated entries
- Liaising with suppliers regarding production status, shipping dates and sample approvals
- Maintaining shipping schedules and critical path trackers
- Keeping Warehouse and Logistics teams updated on upcoming deliveries
- Processing approved deposits and purchase orders
- Tracking supplier payments and escalating any potential deadline risks
- Logging incoming samples and coordinating approvals with the Senior Buyer and Creative Director
- Maintaining accurate sample status records across active suppliers
- Supporting product compliance data collection, including weights, dimensions and care instructions
- Assisting with the distribution of relevant product and furniture safety requirements to suppliers
- Coordinating weekly buying and supplier production meetings,



including preparation of meeting materials
- Tracking meeting actions through to completion
- Managing supplier invoices and documentation
- Supporting product naming and PDP/Figma updates in collaboration with the Ecommerce team

About You

We are looking for someone who is naturally organised, proactive and takes pride in getting the detail right.

You will ideally bring:

- Strong Excel and spreadsheet skills
- Excellent attention to detail and accuracy
- Strong administration and coordination capabilities
- The ability to manage multiple suppliers, deadlines and priorities simultaneously
- Confidence communicating with suppliers and following up on outstanding actions
- A proactive approach, you won't wait to be asked to chase something that needs attention
- Strong written and verbal communication skills
- The ability to identify discrepancies and potential issues before they become problems
- Previous experience in retail, wholesale buying, merchandising or supply chain administration is highly regarded
- Furniture or homewares experience is advantageous, but not essential

What You'll Bring to the Team

The successful candidate will be someone who genuinely enjoys keeping things organised and ensuring processes run smoothly.

You will be comfortable working with spreadsheets, managing detailed information and following tasks through to completion. You will also have the confidence to communicate with suppliers regularly, ask questions, chase outstanding information and flag issues when something isn't tracking to plan.

You don't need to be the person making the commercial buying decisions. Your role is to ensure all the information, administration and coordination behind those decisions is accurate, organised and always up to date.

Why Join?

This is an opportunity to join a creative and growing homewares and furniture business where your organisation and attention to detail will have a genuine impact.

📌 Buyer (Bibra Lake)
🏢 Frontline Recruitment Group
📍 Bibra Lake