JobScout is recruiting on behalf of Optimus Facility Services, a Perth-based commercial cleaning and facility services business with over 3 years in the market and a growing portfolio of office, medical, childcare, hospitality, warehouse and residential clients.

As the business wins more multi-site service contracts, we are looking for a Contract Administrator to take ownership of those agreements — from the tender that wins the work through to renewal.

What you'll be doing

- Drafting, reviewing and negotiating client service agreements, scopes of work, service schedules and pricing.
- Preparing and lodging tenders and quotations for commercial and strata clients, to deadline.
- Negotiating and administering subcontractor, specialist trade and supplier agreements.
- Maintaining the contract register — values, frequencies, expiry and renewal dates, rate reviews and notice periods.
- Keeping compliance records current on insurances, subcontractor credentials, police clearances and WWCC, inductions, SWMS and contractor portals.
- Pricing and documenting variations, and assessing claims and invoices against contracted rates and completed works.
- Resolving contract and billing queries with clients, facility managers and subcontractors.
- Reporting to management on contract performance, margin against tendered rates and renewal exposure.

What you'll bring





- A Diploma or higher in relevant studies or at least three years' relevant experience in place of the qualification.
- Minimum 1 year experience in contract administration, commercial administration or procurement (two years with a relevant degree).
- Proven ability to draft, interpret and negotiate commercial agreements and variations.
- Experience preparing tenders or quotations and managing a portfolio of live contracts.
- Robust commercial numeracy — comfortable with rate schedules, labour-hour models and margin calculations.
- Excellent written English, sharp attention to detail and solid Excel skills.
- Full working rights in Australia.

What's on offer

- $75,000 – $85,000 per annum plus superannuation, based on experience.
- A permanent full-time role, 38 hours per week, Monday to Friday.

How to apply

Apply through site with your CV and a short cover letter outlining your contract administration experience. Applications are managed by Job Scout on behalf of Optimus Facility Services. Only shortlisted candidates will be contacted.

JobScout Pty Ltd – recruitment excellence.

Pay: $75,000.00 – $85,000.00 per year

Education:

- Diploma (Required)

Experience:

- contract administration: 1 year (Required)

Work Authorisation:

- Australia (Required)

Work Location: In person

📌 Contract Administrator (Canning Vale)
🏢 Jobscout
📍 Canning Vale