About the Role

KBA Global Pty Ltd is seeking a suitably qualified and experienced Office Manager to work from Rockdale & Sydney CBD branch, organise, coordinate and oversee the administrative and operational functions of our offices across Australia and overseas.

The successful candidate will be responsible for managing office operations, coordinating staff and resources, maintaining administrative systems and records, and ensuring the efficient day-to-day operation of the business.

The role requires a highly organised and proactive individual with demonstrated office management, staff supervision and administrative experience.

Key Responsibilities

The Office Manager will be responsible for:

1. Contributing to the planning and review of office services and establishing priorities and office service standards;
2. Allocating human resources, office space, equipment and other resources to ensure efficient business operations;
3. Assigning work to administrative and support staff and monitoring their work performance;
4. Coordinating and supervising the day-to-day activities of office staff;
5. Managing office records, accounts, administrative documentation and filing systems;
6. Liaising with management, professionals and other relevant stakeholders to coordinate office business and facilitate the resolution of operational issues;
7. Ensuring office equipment, facilities and supplies are appropriately maintained and available;
8. Monitoring office supplies and coordinating the purchase and replenishment of equipment and supplies as required;
9. Ensuring compliance with Work Health and Safety requirements and maintaining appropriate workplace procedures;
10. Ensuring office operations and administrative activities comply with relevant government legislation, organisational policies and procedures;
11. Coordinating personnel activities including recruitment, induction, training, staff supervision, performance management,



promotions and payroll administration;
12. Assisting with staff scheduling, leave coordination and workforce planning;
13. Developing, implementing and reviewing administrative systems, procedures and workflows to improve office efficiency;
14. Coordinating workflow and communication between staff and the company's Australia and overseas branches.
15. Maintaining accurate and confidential business, employee and client records; and
16. Providing operational and administrative support to management as required.

Qualifications, Skills and Experience

Applicants should possess:

1. At least 1 year work experience in office management, administration or a comparable supervisory administrative role;
2. An AQF Associate Degree, Advanced Diploma or Diploma in Business Administration, Business Management, Management or a related discipline preferred
3. Demonstrated experience supervising staff, allocating duties and monitoring work performance;
4. Experience coordinating office operations, administrative systems, records and documentation;
5. Experience assisting with recruitment, staff training, performance management and payroll administration;
6. Strong organisational and time-management skills;
7. Strong written and verbal communication skills;
8. Ability to liaise effectively with management, staff, clients and external professionals;
9. Sound understanding of workplace policies, procedures and Work Health and Safety requirements;
10. Strong attention to detail and ability to maintain confidential records;
11. Good problem-solving and decision-making skills; and
12. Competency in Microsoft Office and general office administration systems.

Experience within a professional service, education, migration, legal or consulting workplace will be highly regarded but is not essential .

Applications from suitably qualified and experienced Australian citizens and Permanent residents candidates are encouraged.

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📌 Office Manager (City of Sydney)
🏢 KBA Global
📍 City of Sydney