Job Description
Our client is a rapidly growing and purpose-driven organisation with a diverse portfolio of businesses and charitable entities.
With ambitious growth plans and a high-performing culture, they are seeking an experienced Executive Assistant to provide strategic support to their Director of Finance and help drive efficiency across a complex and rapid-paced environment.
Initially available as a temporary opportunity for up to six months, this role offers the potential to transition to a permanent position for the right person.
The position is based in the Geelong region with flexibility for either hybrid or office-based work.
Your current role
As Executive Assistant to the Director of Finance, you will play a critical role in keeping a busy finance function operating efficiently.
Working closely with a senior executive, you will manage competing priorities, oversee workflows, coordinate key deliverables and ensure deadlines are met across multiple stakeholders.
Key Responsibilities Will Include
Managing executive diaries, inboxes and communications
Coordinating projects, tasks and deadlines through Asana or similar platforms
Using AI tools such as Claude to support reporting, presentations, correspondence and workflow improvements
Preparing meeting agendas, board papers, reports and presentations
Monitoring progress on key projects and following up on outstanding actions
Coordinating reporting timelines and ensuring deliverables are submitted on time
Liaising with internal teams, external stakeholders and service providers
Supporting governance, documentation and general executive administration




About The Candidate
This is a highly visible position suited to someone who thrives in a fast-paced environment and enjoys being the person who keeps everything moving.
, * Demonstrated experience as an Executive Assistant supporting a Chief Financial Officer, Director of Finance or GM of Finance
Exceptional organisational skills and the ability to manage multiple competing priorities
Must have experience using Asana and Claude in a professional environment, or demonstrate advanced capability with AI, workflow automation and project management platforms.
Excellent communication skills and confidence working with senior stakeholders
A proactive and solutions-focused approach with the ability to work autonomously
Strong attention to detail and the ability to manage confidential information professionally
Advanced Microsoft Office skills, including Word, Excel, PowerPoint and Outlook
Experience within legal, professional services, Big Four or similarly high-performance environments will be highly regarded.
A background in finance, accounting or corporate services would be advantageous but is not essential.
Work Environment
Opportunity to work directly alongside a senior executive in a growing organisation
A varied and impactful role where no two days are the same
Exposure to modern AI tools and technology-driven ways of working
Flexible hybrid working arrangements based in the Geelong region
Potential pathway from temporary employment to a permanent opportunity
Competitive remuneration package and supportive team culture
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📌 Ea To Director Of Finance (Geelong)
🏢 Geelong Careers
📍 Geelong