Join a growing fit-out and refurbishment contractor with an excellent culture
Work across exciting commercial projects with strong career progression opportunities
Support experienced Project Managers and Engineers on high-quality projects
Candidate can come from a trade / site-based background
Excellent opportunity for a motivated Project Coordinator / Project Administrator to join a well-established fit-out, refurbishment and new build contractor delivering projects across commercial, industrial, hospitality, retail, healthcare and education sectors.
Our client is a growing and highly regarded fit-out, refurbishment and new build contractor with an excellent reputation for delivering high-quality projects across a range of sectors.
Due to continued growth, they are now seeking a motivated and detail-orientedProject Coordinator /Project Administratorto join their team in their Melbourne office.
Working closely with the Project Manager and Project Engineer, you will play a key role in supporting the successful delivery of projects from commencement through to completion.
This is an excellent opportunity for someone looking to further develop their construction and project coordination skills within a collaborative and supportive environment.
AsProject Coordinator/Project Administrator,you will assist with the coordination of project documentation, procurement, subcontractor management, reporting, systems administration and project closeout activities while ensuring projects are delivered efficiently and professionally.
Candidate can come from a trade or site-based background being a leading hand, supervisor, foreman looking to make the transition across or can be a degree qualified candidate.
Responsibilities include but not limited to:




Manage project documentation and transmittals to subcontractors
Maintain registers including RFIs, shop drawings and variations
Coordinate RFIs, shop drawings and samples under guidance from the Project team
Complete Jobpac data entry including purchase orders, contracts and invoices
Assist with subcontractor comparisons and procurement activities
Coordinate furniture and material procurement as required
Prepare agendas, meeting minutes and progress reports
Support project closeout including O&M; manuals, as-built documentation and deeds of release
Assist with project programming using Microsoft Project and Procore
Manage project documentation systems including Procore and SOS
Coordinate building-specific subcontractor inductions and site establishment requirements
Assist Site Managers and Supervisors with daily project administration support
Ensure compliance with quality, WHS and environmental management systems
Mentor and support Cadets where required
Qualifications and Requirements:
Previous experience in a Project Coordinator / Project Administrator or similar role within construction
Experience working on fit-out, refurbishment or commercial construction projects preferred
Strong organisational and time management skills
Excellent written and verbal communication skills
High attention to detail, ability to multitask and willingness to learn
Strong interpersonal and stakeholder management skills
Experience using Microsoft Office Suite
Experience using Procore, Jobpac or similar construction software highly regarded
Understanding of construction documentation and project processes
This is a permanent full-time position providing a great opportunity to work with a successful and growing organisation who offer challenging work and the potential for career progression.
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📌 Leading Hand / Project Coordinator – New Build & Refurb/Fit-Out Projects To $15M (Melbourne)
🏢 Amida Group
📍 Melbourne