Job Description
Administration Officer / Office All Rounder
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Location31 Verdon St,Pelican Waters, QLD, ****,Australia
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Employee TypePermanent Part Time
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Contact information
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Contact NameHR Manager
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Contact Phone************
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Description
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About the Business
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St Mary's Aged Care is a well-established, family owned provider of residential aged care with facilities located in Coolum Beach and Pelican Waters. We are committed to delivering compassionate, high-quality care to our residents while fostering a supportive and qualified workplace for our employees.
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We are seeking an enthusiastic and organised Administrative Officer to join our team. This is an excellent opportunity for someone who enjoys variety in their work, thrives in a fast-paced environment, and is passionate about providing exceptional customer service.
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About the Role
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This is a Permanent Part time position working 5 days per week (8:30am – 4:30pm).
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Your regular roster will be:
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Thursday & Friday: Pelican Waters
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Wednesday: Alternating weekly between both facilities
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Please note that work locations may vary from time to time to provide leave coverage for other administration team members.
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This diverse role combines reception, administration, recruitment and rostering responsibilities. While previous rostering experience is highly regarded, full training will be provided to the successful applicant.
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What Your Week Will Look Like
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Monday: Rostering at Coolum Beach
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Tuesday & Wednesday: Recruitment activities, scheduling interviews, onboarding and general administration
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Friday: Rostering at Pelican Waters
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No two days are the same, making this an ideal role for someone who enjoys a varied workload and working across multiple areas of administration.
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Key Responsibilities
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Provide professional reception and customer service to staff, residents and visitors.
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Manage incoming enquiries in a friendly and efficient manner.
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Maintain and update employee rosters, ensuring shifts are appropriately covered.
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Schedule interviews, conduct reference checks and assist with onboarding new employees.
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Complete accurate data entry and maintain electronic records.
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Assist with general administrative tasks across both facilities.
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Maintain compliance and audit documentation.
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Provide administrative support to management as required.
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About You
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To be successful in this role, you will have:
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Previous experience in administration, reception or scheduling.
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Excellent customer service and communication skills.
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Strong organisational skills with the ability to prioritise competing tasks.
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High attention to detail and accuracy.
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Excellent computer skills and confidence using Microsoft Office applications.
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The ability to remain calm and professional in a busy environment.
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Strong problem-solving skills and a positive, team-focused attitude.
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The following would be highly regarded:
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Experience using rostering or scheduling software (UKG Ready/Kronos preferred).
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Experience working within aged care, healthcare or a similar service industry.
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Mandatory Requirements
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Current National Police Check or NDIS Worker Screening Clearance (Yellow Card), or willingness to obtain.
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Current professional references.
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Why Join St Mary's Aged Care?
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Supportive, family-oriented workplace culture.
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Comprehensive training and ongoing professional development.
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Opportunity to develop skills across administration, recruitment and rostering.
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Work within a values-driven organisation committed to excellence in aged care.
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Friendly and collaborative team environment.
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#J-*****-Ljbffr

📌 Administration Officer / Office All Rounder (Queensland)
🏢 St Mary's Aged Care
📍 Queensland