Join the Team Behind Australia's Greatest Racing Carnival!
Victoria Racing Club (VRC) is seeking a highly organised and proactive
Operations Assistant
to support the delivery of the
Melbourne Cup Carnival ****
.
This is an exciting fixed-term opportunity to work at the heart of one of Australia's most iconic sporting and cultural events, providing vital administrative and operational support to the Event Operations team during the planning, build and delivery phases of the Carnival.
If you're someone who thrives in a fast-paced environment, enjoys being hands-on, and takes pride in keeping complex operations running smoothly, we'd love to hear from you.
About the Opportunity
Reporting to the
Head of Event Operations
, you'll play a key role supporting the Operations, Infrastructure and Hospitality teams throughout the Melbourne Cup Carnival build and event delivery period.
This varied role combines administration, coordination and on-site event support, ensuring teams have the information, resources and assistance needed to deliver a world-class event experience.
From managing processes and documentation to providing event-day support and assisting at operational help desks, you'll be a trusted team member contributing to the successful delivery of the Carnival.
What you'll be responsible for
Operations & Administrative Support
Provide day-to-day administrative support across Operations, Infrastructure and Hospitality teams
Maintain organised systems, documentation and operational records
Coordinate actions, track deliverables and support the implementation of key operational processes




Assist with stakeholder communications and team coordination
Support the planning and delivery of Melbourne Cup Carnival operations
Assist teams during site build activities and venue readiness programs
Provide on-site operational support throughout event delivery
Help ensure operational activities are delivered efficiently and effectively
Event Day Support
Assist with operational coordination during race days and major event periods
Support event-day help desk operations and stakeholder enquiries
Work collaboratively with internal teams and external suppliers to resolve issues quickly
Contribute to a seamless experience for members, customers and event stakeholders
Team & Stakeholder Collaboration
Build strong working relationships across VRC teams
Partner with contractors, suppliers and service providers as required
Contribute to a collaborative, solutions-focused team setting
Support continuous improvement initiatives across operations
What your background includes
Previous experience in administration, event operations, venue operations or project coordination
Strong organisational skills with exceptional attention to detail




Ability to manage multiple priorities in a fast-paced environment
Excellent communication and stakeholder management skills
Proficiency in Microsoft Office and administrative systems
A proactive approach to problem solving and getting things done
Experience supporting events, major projects or large-scale operations is highly regarded
About You
You are a dependable and adaptable team player who enjoys supporting others and contributing to successful outcomes.
You'll bring:
Strong organisational and time management skills
The ability to remain calm under pressure
Confidence working with a wide range of stakeholders
A willingness to roll up your sleeves and support operational delivery wherever needed
A commitment to teamwork, continuous improvement and delivering high-quality outcomes
Why Join the Club
Be part of delivering Australia's most iconic racing event
Gain invaluable experience working behind the scenes of the Melbourne Cup Carnival
Work alongside passionate and high-performing event professionals
Develop your skills across event operations, administration and stakeholder management
Join an organisation that values collaboration, innovation and creating memorable experiences
You must have the legal right to work in Australia.
Appointment to the role is subject to meeting the Victoria Racing Club's employment requirements, which may include (but are not limited to) reference checks, a VEVO check, and a National Criminal History Check.
Only shortlisted candidates will be contacted.
#J-*****-Ljbffr

📌 Operations Assistant (Melbourne)
🏢 Victoria Racing Club
📍 Melbourne