Job Description
Executive Assistant to Director | Full-Time | Marsfield, Sydney | $90K
n
About Us
n
The Property Inspectors is a specialist consultancy delivering high-quality pre-purchase building and strata reports, expert witness reports for court proceedings, and detailed condition and dilapidation reports across residential, commercial, and industrial sectors. Led by Emilio Calandra -a respected building and engineering consultant- our firm is known for its meticulous work, client advocacy, and qualified integrity.
n
About the Role
n
This is a full-time, in-office position (Monday to Friday, 8:30 AM to 5:30 PM), ideal for a well-organised, articulate, and experienced professional who thrives in a fast-paced and detail-driven environment.
n
Key Responsibilities
n
Provide executive-level administrative support to the Director
n
Manage all inbound inquiries of the entire company -via phone and email- with professionalism and clarity
n
Process new client orders, prepare quotations, and issue contracts and work orders
n
Follow up on open opportunities and convert them into confirmed engagements
n
Track project timelines, follow up with contractors and the Director to ensure timely delivery
n
Maintain efficient communication with clients, engineers, and architects
n
Oversee all operational systems and ensure smooth day-to-day workflow of the office
n
Essential Requirements
n
Minimum typing speed of 80 words per minute
n
Exceptional English language skills (first language essential) -both written and spoken
n




Highly proficient with office software (Microsoft Office, email platforms, CRMs, document formatting, etc.)
n
Experience with Microsoft Dynamics CRM and Automation within MS365
n
Strong ability to multitask, prioritise, and manage time effectively
n
Self-sufficient, reliable, and proactive with excellent attention to detail
n
Capable of working independently in a small team of 3 back office team and scheduling 16 field works daily
n
Strong issue mitigation, problem-solving, and follow-up skills
n
Must be well-presented, mature, and professional
n
Preferably local to Marsfield office (12 Darcy st, Marsfield NSW)
n
This position requires full-time attendance at the office - remote work is not available
n
Why Join Us?
n
Be the right hand to a seasoned industry expert
n
Enjoy meaningful and impactful work supporting consumers, vendors, and legal processes
n
Join a small, supportive team in a stable and structured role
n
Work in a respectful, professional setting with a clear and important purpose
n
Work in a fast-paced environment; however, in a relaxed environment with your colleagues
n
Work for the director as his EA and move towards Office Manager within the next ***** months
n
Enjoy working for a company that is dedicated to always developing technology to automate the business without compromising the client's experience
n
If you believe in a "Client first mentality environment", this is the right company for you
n
$90,000 per annum (super inclusive), with career stability and long-term opportunity
#J-*****-Ljbffr

📌 Executive Assistant To Director | Full-Time | Marsfield, Sydney | $90K
🏢 Calandra Group
📍 Sydney