Job Description
Executive Officer to Chief Executive Officer
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EXECUTIVE OFFICER TO CHIEF EXECUTIVE OFFICER
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Exciting opportunity to work closely with the CEO of a rewarding not-for-profit
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Play a key role supporting executive leadership, governance and stakeholder engagement
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Blended work model – Head Office and working from home
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Full-time opportunity
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About Legacy
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Legacy is an iconic Australian charity dedicated to supporting veterans' families. Since ****, Legacy has provided social, financial, and emotional support to the partners, children, and dependants of veterans who have lost their lives or health as a result of their service to our country.
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About the role
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An opportunity exists for a highly organised and experienced Executive Officer to work directly with the Chief Executive Officer, providing high-level executive, administrative and strategic support.
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Reporting to the CEO, this role is responsible for supporting the efficient operation of the CEO's office, managing workflow into and out of the office, and helping ensure the CEO is prepared for strategic decisions, board meetings, stakeholder engagements and key organisational priorities.
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The Executive Officer will act as a trusted and confidential support to the CEO, assisting with the development of briefings, communications, board papers, presentations and action plans. The role will also provide executive and administrative support to the Board, Board Sub-Committees, Chief of Staff and Senior Leadership Team.
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This position requires strong judgement, discretion, excellent communication skills and the ability to manage competing priorities in a fast-paced and purpose-driven environment.
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If you are an experienced executive support professional who enjoys working closely with senior leaders, building strong stakeholder relationships and contributing to an organisation with a meaningful mission, we would love to hear from you.
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Key Responsibilities (Including but not limited to)
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Provide high-level executive and administrative support to the CEO, including diary management, correspondence, meeting coordination, travel, accommodation and expenses
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Manage workflow into and out of the CEO's office, ensuring urgent, sensitive and high-priority matters are appropriately prioritised
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Review, analyse and synthesise reports, submissions, policy briefings and other materials to support CEO decision-making
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Draft high-level communications, board papers, presentations, meeting papers, speeches and advocacy materials
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Support the CEO with strategic preparation for board meetings, stakeholder engagements and key organisational forums
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Coordinate meetings including monthly staff meetings, managers' quarterly meetings, strategy sessions, workshops and other forums as required
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Provide administrative and governance support to the Board and Board Sub-Committees, including organising meetings, preparing agendas, coordinating papers, taking minutes and tracking meeting actions
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Support the Chief of Staff and Senior Leadership Team with meetings, functions, documentation and administrative requirements
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Lead or support cross-functional projects and high-priority initiatives on behalf of the CEO
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Track actions arising from executive, board and stakeholder meetings and follow up with relevant parties to support timely completion
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Act as a qualified liaison point for internal and external stakeholders, including board members, government representatives, donors, community leaders, partners and sector contacts
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Coordinate reporting to the Legacy Club Services Board, National Office and other stakeholders as required
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Support the organisation of board, executive, fundraising, events, ceremonies and large social events as required
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Maintain effective office procedures, document control, filing systems and administrative processes
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Support a child safe culture and adhere to child safety, health and safety policies, practices and reporting requirements
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Undertake projects and ad hoc duties as required
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Proven ability to analyse complex information, synthesise data and prepare high-level briefings, board papers and strategic advice for executive decision-makers
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Exceptional written and verbal communication skills, including experience drafting minutes, executive correspondence, speeches, presentations and advocacy materials for diverse audiences
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Demonstrated experience managing competing priorities, tracking actions and supporting the delivery of projects or high-priority initiatives in a fast-paced environment
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Advanced interpersonal and stakeholder engagement skills, with the ability to build trusted relationships with senior leaders, board members, external partners and community stakeholders
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Strong judgement, discretion and the ability to manage highly confidential and sensitive information
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Excellent planning, organisation and time management skills, with strong attention to detail
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High-level Microsoft 365 capability and confidence using technology to support executive, board and meeting processes
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Current Working with Children Check and National Police Check, or willingness to obtain
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Highly Regarded
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Previous Executive Assistant or Executive Officer experience supporting a CEO or senior executive
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Minimum 2–4 years' experience supporting senior management positions
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Experience working within the not-for-profit sector and/or an understanding of governance, compliance and stakeholder reporting
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Experience implementing or supporting board meeting technology, CRM systems or AI-enabled productivity tools
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Previous experience in Defence or a Defence-related industry
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Flexibility to work outside standard business hours where required for key deadlines, board and committee meetings, executive meetings and events
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Benefits of working for Legacy include:
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The option to salary package, which has the potential to increase your take home salary
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A paid day off for your birthday
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Access to our Employee Assistance Program
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Flexibility to work from home 1 day per week
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📌 Executive Officer To Chief Executive Officer (New South Wales)
🏢 Legacy Club Services
📍 New South Wales