Job Description
Executive Assistant to the Director / Paralegal
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John Davies & Co Solicitors (JDAC) is seeking an organised, proactive and professional Executive Assistant / Paralegal to provide direct support to the Director while assisting with a diverse range of legal matters, with a particular focus on Wills & Estate Administration.
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This is a varied and rewarding position that combines executive support, client management, legal administration and paralegal work. The successful applicant will play a key role in ensuring the smooth operation of the Director's practice while building strong relationships with clients during some of the most important stages of their lives.
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The firm operates through the Toowoomba region, Dalby and Brisbane however this role will be based in our Toowoomba Office.
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The Role
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You will work closely with the Director and become a trusted point of contact for clients, assisting with both legal and administrative matters.
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Key Responsibilities
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Managing the Director's diary, appointments and priorities
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Coordinating client meetings and consultations
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Preparing correspondence, reports and legal documents
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Managing incoming enquiries and client communications
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Assisting with workflow management and file progression
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Following up outstanding tasks and ensuring key deadlines are met
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Providing general administrative and operational support
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Paralegal Duties
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Assisting with Wills, Enduring Powers of Attorney and Advance Health Directives
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Assisting with Estate Administration
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Preparing legal documents and correspondence
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Liaising with clients, beneficiaries, financial institutions and other professionals
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Managing client files and maintaining accurate records
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Drafting letters and routine legal documents
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Supporting solicitors with general practice matters as required
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Maintaining a high standard of client care and professionalism
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About You
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The ideal applicant will have:
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Previous experience as a legal assistant, paralegal or executive assistant
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Strong organisational and time management skills
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Excellent communication and interpersonal abilities
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Exceptional attention to detail
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A compassionate and professional approach when dealing with clients
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The ability to work independently and exercise initiative
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Experience with legal practice management software will be highly regarded
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What We Offer
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Direct mentoring and support from an experienced Director
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A wide-ranging role with genuine responsibility and career growth opportunities
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Exposure to complex and rewarding legal matters
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A supportive and collaborative team environment
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Modern systems and technology
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A salary commensurate with experience and the calibre of the role
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Why Join Us?
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At JDAC, we pride ourselves on delivering practical legal solutions with empathy, professionalism and genuine care for our clients. We are looking for someone who shares these values and wants to build a long‐term career within a respected southern Queensland law firm.
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📌 Executive Assistant To The Director / Paralegal (Toowoomba)
🏢 John DaviesSolicitors
📍 Toowoomba