Job Description
12 month contract (minimum)
n
Job Summary:
n
Exciting opportunity to help establish and support a new project Adelaide based.
n
Are you someone who thrives in a busy, project-driven environment and loves bringing order to complexity? We're looking for a Senior Project Administrator to play a key role in setting up and supporting a new project. Partnering with senior leaders and project teams, you'll help implement efficient ways of working, coordinate key activities, and ensure the project office operates seamlessly from day one.
n
Job Tasks and Responsibilities:
n
Provide proactive, high-level executive and project administration support to two Senior Managers and their respective project teams, enabling effective delivery across a complex project setting.
n
Support the establishment and ongoing coordination of a new project office, bringing together people, processes, systems, and ways of working to create a well-structured and efficient team environment.
n
Coordinate complex domestic and international travel arrangements, accommodation bookings, mobilisation logistics, and related requirements in line with project and business procedures.
n
Manage calendars, meeting schedules, team events, workshops,



and key project forums, ensuring priorities are aligned and stakeholders are well prepared.
n
Prepare agendas, coordinate meeting logistics, capture accurate minutes, track action items, and follow up with stakeholders to support timely delivery and accountability.
n
Skills and Experience:
n
Demonstrated experience providing senior-level administrative, executive, or project office support within a fast-paced project, engineering, construction, resources, or professional services environment.
n
Strong capability in establishing and improving project office processes, systems, rhythms, and ways of working, with the confidence to bring structure to evolving or ambiguous environments.
n
Exceptional organisational skills, with the ability to manage competing priorities, anticipate requirements, follow through on actions, and keep senior leaders and project teams on track.
n
Highly collaborative and people-focused, with proven ability to build trusted relationships, connect stakeholders, and support effective communication across multidisciplinary teams.
#J-*****-Ljbffr

📌 Senior Project Administrator (South Australia)
🏢 Airswift
📍 South Australia