Job Description
Working alongside our Directors and Pre-Construction team, you'll be responsible for supporting the day-to-day administration of the business while helping improve our systems, processes and use of AI.
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You'll work across estimating, project administration, finance and general office operations, becoming the central point that keeps our projects and office organised.
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No two days are the same.
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Key Responsibilities
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Upload supplier invoices into Jack App
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Allocate company credit card transactions
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Maintain project cost records
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Assist with supplier payment administration
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Follow up outstanding invoices and documentation
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Issue tender requests to subcontractors and suppliers
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Follow up outstanding quotations
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Maintain subcontractor and supplier databases
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Assist with tender submissions
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Track RFIs and consultant information
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Coordinate drawing and document issue registers
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Project Administration
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Manage drawing revisions and specifications
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Prepare meeting agendas and minutes
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Assist with contract administration documentation
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Ensure project records remain accurate and up to date
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Office Administration
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General office administration
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Calendar and meeting management
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Answer and direct incoming enquiries
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Prepare professional correspondence and documentation
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Assist with KPI reporting
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Develop and maintain company SOPs
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Order office supplies and manage general office requirements
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AI & Systems Improvement
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Use ChatGPT and Microsoft Copilot to streamline administrative tasks
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Develop AI prompts for repetitive business processes
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Assist with document creation using AI
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Research new software and productivity tools
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Help automate repetitive office tasks
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Identify opportunities to improve business systems and workflows
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Assist in implementing new technology across the business
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Previous AI experience is advantageous, however a genuine interest in learning and embracing new technology is essential.
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About You
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You'll be someone who enjoys organisation, takes pride in producing high-quality work and isn't afraid to suggest better ways of doing things.
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Exceptional organisational skills
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Strong attention to detail
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Ability to manage multiple priorities
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Professional presentation
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Strong problem-solving ability
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Positive and proactive attitude
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High level of confidentiality
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Ability to work independently while supporting a team
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Ideally you'll have experience in:
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Administration
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Construction administration (highly regarded)
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Office coordination
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Document control
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Professional office environments
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Experience with, or willingness to learn:
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Xero
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Microsoft Office 365
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Outlook
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Excel
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Word
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Teams
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SharePoint
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Adobe Acrobat
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ChatGPT
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Jack App (or similar construction software)
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What We're Looking For
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We're looking for someone who:
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Loves creating order from chaos.
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Enjoys learning new technology.
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Thinks ahead rather than waits to be asked.
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Takes ownership of their work.
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Wants to build a long-term career.
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Has an interest in construction and project delivery.
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Enjoys finding smarter, more efficient ways of working.
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What We Offer
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Permanent part time position (Monday–Friday, school hours if applicable)
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Flexible, family‐friendly working hours
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Supportive family‐owned business
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Prospect to work on premium residential and commercial projects
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Ongoing training and professional development
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Exposure to modern construction software and AI tools
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Genuine opportunity to grow into a senior administration or operations role as the business continues to expand
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Salary will be negotiated based on experience.
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$35–$40 per hour for candidates with general administration experience.
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Why Join Byde?
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We're not looking for someone to simply "do admin."
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We're looking for someone who wants to become an important part of our team, help improve the way we work, embrace emerging technology and grow with the business.
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If you're organised, proactive, enjoy learning new systems and want to be part of a company that values quality, innovation and continuous improvement, we'd love to hear from you.
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📌 Construction Administrator (South Australia)
🏢 Byde Constructions
📍 South Australia