Job Description
Executive Coordinator/ Assistant
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Sydney | Full-time | Hybrid
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We're looking for a highly organised Executive
Coordinator/Assistant
to support the COO office and senior leadership team, ensuring seamless day-to-day operations and enabling focus on strategic priorities.
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We're looking for someone who can operate at pace, execute without hand-holding.
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What you'll do
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Provide high-level administrative and operational support to the COO and Executive Manager
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Manage complex calendars, travel arrangements, meetings, and logistics
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Prepare briefings, presentations, reports, and executive communications
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Act as a key coordination point across the Senior Leadership Team and head office functions
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Capture meeting outcomes, track actions, and ensure clear follow-through
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Compile and maintain data, dashboards, and reports to support decision-making
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Maintain organised documentation, trackers, and filing systems
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Coordinate cross-functional projects, tracking progress and chasing updates
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Liaise with internal stakeholders and external partners to ensure timelines and deliverables are met
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What you bring
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2+ years' experience as an Executive
Coordinator/Assistant
in a fast-paced environment (retail highly regarded)
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Strong understanding of retail operations and business dynamics
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Exceptional organisational skills with the ability to manage competing priorities
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High attention to detail and a proactive, solutions-focused mindset
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Strong communication and stakeholder management skills across all levels
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Advanced capability in Microsoft Office (Excel, PowerPoint, Outlook, Word)
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Experience with reporting, data analysis, and tracking tools (e.g. Excel, Power BI)
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High level of professionalism, discretion, and confidentiality
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Fluency in Chinese highly desirable
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What's on offer
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Work closely with senior leadership and gain exposure to strategic decision-making
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Play a critical role in enabling business performance and operational excellence
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Be part of a rapid-growing, high-energy retail organisation
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Opportunity for growth and development within the business
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Collaborative and supportive head office environment
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What you bring
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Experience in retail operations, ideally with time spent in-store environments
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Strong organisational and prioritisation skills in fast-paced settings
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Proven ability to manage multiple projects and stakeholders simultaneously
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High attention to detail with a process improvement mindset
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Confident communicator with strong stakeholder engagement skills
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Intermediate to advanced Excel and data analysis capability
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What's on offer
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Join a fast-growing beauty brand shaping the Australian retail landscape
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High-impact role in fast-growing retail business
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Own structure, priorities, and execution at pace
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#J-*****-Ljbffr

📌 Executive Coordinator/ Assistant (New South Wales)
🏢 W Cosmetics
📍 New South Wales