Job Description
Administration & Document Control Officer
n
The Construction Adviser (TCA) is seeking a highly organised, friendly and computer-confident Document Control & Administration Officer to support our building consultancy practice.
n
The role combines document control, fee proposal preparation, client liaison, scheduling, administration and workflow management. Strong computer skills, a friendly and welcoming manner, and the ability to work confidently across different software platforms and systems are essential.
n
About the Role
n
The Construction Adviser (TCA) is seeking a highly organised, friendly and computer-confident Document Control & Administration Officer to support our building consultancy practice.
n
The role combines document control, fee proposal preparation, client liaison, scheduling, administration and workflow management. Strong computer skills, a friendly and welcoming manner, and the ability to work confidently across different software platforms and systems are essential.
n
Key Responsibilities
n
Prepare and draft fee proposals, quotations and engagement documents.
n
Respond to and follow up client enquiries by telephone and email in a friendly, welcoming and professional manner.
n
Maintain and improve document control systems and templates.
n
Assist technical staff with document preparation and project administration.
n
Compile document schedules, inspection records and reports.
n
Manage and administer cloud platforms for inspections and bookings, including downloading and processing field data.
n
Coordinate project documentation and filing systems.
n




Assist with calendar management, meeting scheduling and booking inspections.
n
Support administrative functions including correspondence, formatting reports and document production.
n
Essential Requirements
n
Minimum 3 years Australian office administration experience.
n
Very strong computer skills and the ability to work confidently across multiple software platforms, cloud systems and digital workflows.
n
Advanced Microsoft Word, Excel and Outlook skills, including document formatting, file management, marcos, and professional email correspondence.
n
Excellent written and verbal communication skills, with accurate grammar and a friendly, welcoming and professional manner.
n
Strong attention to detail and document formatting ability.
n
Highly organised, dependable and able to manage multiple priorities and follow tasks through to completion.
n
Solid client liaison skills and confidence communicating with clients by telephone and email.
n
Demonstrated ability to learn, adopt and efficiently use new computer platforms and systems.
n
A friendly, mature, practical and team-focused approach.
n
Mature-aged applicants are welcome to apply.
n
A genuine interest in construction, buildings and the work undertaken by TCA.
n
Desirable Experience
n
Previous legal, construction or design experience.
n
Paralegal or legal administration experience.
n
Document management systems and workflow software.
n
CRM systems, automation platforms and AI tools.
n
Calendar and project coordination experience.
#J-*****-Ljbffr

📌 Administration & Document Control Officer (New South Wales)
🏢 The Construction Adviser
📍 New South Wales