Job Description
Executive Assistant to Agency Senior Leaders
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Australian Office of National Intelligence – Barton ACT
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Executive Assistants (EAs) at the Office of National Intelligence (ONI) are vital to the success of our senior leadership team – serving as indispensable strategic partners to the Senior Executive Service (SES) and receiving robust support and recognition for their valuable contributions. Our EAs comprise a small, dynamic team committed to delivering excellent customer service to ONI and more broadly to the National Intelligence Community (NIC).
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You will provide high-quality executive support, coordination and assistance to a member of the ONI SES. The key duties of the role include
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Organising seniors' commitments by managing workflows, meetings, diaries and calendars to ensure priorities and deadlines are met
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Coordinating meetings, invitations, and visit logistics, including the preparation of relevant supporting materials
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Preparing various written communications, and managing documents and databases to ensure accurate, comprehensive and timely information
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Coordinating travel arrangements including bookings and expense acquittals
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Developing and maintaining strong working relationships with a range of key internal and external stakeholders to optimise outcomes for ONI and senior leaders;
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Contributing to a range of project and administrative work as required to support the delivery of ONI work priorities.
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The key duties of the position include:
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Our ideal candidate will have
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Strong interpersonal skills,



including the ability to liaise with government representatives at a high level, and develop and maintain a broad network of relevant contacts
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Strong attention to detail, paired with exceptional organisation and time management skills
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Sound judgement and the ability to manage competing priorities while working productively within a small, collaborative team
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Lateral thinking and problem-solving skills, with the ability to design and implement workflow improvements;
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Adaptability and flexibility to accommodate changing needs of ONI seniors throughout the day.
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Desirable attributes:
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Previous executive support experience will be highly regarded.
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Eligibility
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You must be an Australian citizen.
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Note: if you do not have a birth certificate issued by an Australian State or Territory Government, you must submit a copy of your Australian Citizenship Certificate with your job application.
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You must have a checkable background.
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Note: we must be able to practically verify, from independent and reliable sources, [cumulative] periods of 12 months or more spent outside Australia.
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You must be willing to undergo an organisational pre-employment assessment.
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Note: to be eligible for employment with ONI, the preferred applicant(s) will be required to undergo a pre-employment screening assessment (see Pre-employment Screening Assessment).
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You must be willing to undergo a comprehensive security clearance suitability assessment.
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Note: 'willing to undergo' means fully cooperating in the assessment process, including the timely provision of information and documentary evidence.
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📌 Executive Assistant To Agency Senior Leaders (Canberra)
🏢 Australian Office of National Intelligence
📍 Canberra