Office Administrator – Accounts & Operations

Crafted Gardens & Landscaping | Willetton, Perth WA

Full-time | Willetton, Perth WA

About the Role

We're looking for a detail-obsessed Office Administrator to be the administrative engine behind our growing landscaping business. You'll own the books, keep payroll running on time, and make sure our back-end operations are as polished as the gardens we build — working closely with the director and senior team across job administration, accounts, and HR. This is a role for someone who takes pride in accuracy, doesn't need to be chased, and knows their way around Job management software. You don't need to know the difference between travertine and granite — but you do need to understand what it takes to keep a trade business running properly from the inside.

What You'll Be Doing

● Managing job administration in simPRO — tracking employee hours, entering job costs, invoicing service and project jobs, and syncing to Xero ● Following up outstanding invoices and keeping debtors in check with clear, professional communication

● Onboarding new staff through Employment Hero and maintaining accurate employee records

● Managing the accounts inbox, processing supplier invoices into cost centres, and keeping job records tidy for the wider team

● Processing weekly payroll through Xero, including PAYG and superannuation calculations, and managing weekly bank transfers





● Completing daily bank reconciliations and processing supplier invoices through Hubdoc — keeping the accounts clean and up to date

What We're Looking For

● Demonstrated experience in an accounts administration or bookkeeping role — ideally in trades, construction, or a similar industry ● Strong working knowledge job management software

● Experience processing payroll, PAYG, and superannuation

● Confident using Xero is a strong advantage, but not essential; we'll support the right person to get up to speed

● Highly organised with sharp attention to detail — the kind of person who notices when something doesn't add up

● Clear communicator who can deal professionally with suppliers, staff, and the director

● Someone who takes ownership of their work and follows through without being asked twice

Why Crafted Gardens

● Boutique, owner-operated business where your contribution is visible and valued ● Growing company with genuine opportunities to develop your role as we expand

● Cooperative, no-nonsense team culture — we get things done and back each other up

● Conveniently based in Willetton, Monday–Friday, full-time

To Apply

Send your resume and a brief cover letter to [email protected] or to SEEK with the subject line Office Administrator Application. Tell us about your administrative experience and what draws you to working in a trade business environment.

📌 Accounts Administrator (Willetton)
🏢 Crafted Gardens and Landscaping
📍 Willetton