Arcina Ori is looking for a highly organised and detail-focused Operations Coordinator to join our growing team.

This is a varied, hands-on role within a small and fast-moving fashion business. The role will primarily support our day-to-day operations, stock and logistics, while also working closely across our Production and Wholesale teams when required.

We are looking for someone who is proactive, flexible and exceptionally organised, with exact attention to detail and the ability to manage multiple moving parts and follow things through to completion.

The Role

Working closely with the Head of Production & Design room, you will:

· Coordinate day-to-day communication with our Australian, US and international 3PL and warehouse partners

· Track stock across locations and assist with stock transfers and replenishment

· Assist with stock reconciliations and investigate discrepancies

· Book and track freight, couriers and stock movements

· Source and compare freight and courier quotations

· Track inbound and outbound shipments and follow up delays or delivery issues

· Maintain accurate stock, freight and operational trackers

· Check freight and logistics invoices and flag discrepancies

· Maintain organised records across shipments, stock and warehouse communications

· Support the Production team with coordination, administration and supplier follow-up when required

· Support the Wholesale team with order and delivery coordination during busy periods

· Follow up internal and external stakeholders to ensure actions and deadlines are completed





· Assist with general operational projects and other areas of the business as required

· Coordinate international shipping requirements across our key markets, including the US, Australia and other international destinations

· Assist with product testing and compliance requirements, including US testing and documentation

· Ensure shipments meet relevant market, retailer and fashion-specific shipping requirements, including labelling, packaging and required documentation

· Coordinate commercial invoices, packing lists, customs information and other international shipping documentation

· Work with freight providers, 3PLs, suppliers and internal teams to ensure requirements are understood and completed before dispatch

· Stay across changing operational and shipping requirements and proactively flag anything that may impact delivery or compliance

As a small business, the role will naturally be varied at times. We are looking for someone who is flexible, adaptable and happy to get involved where needed.

About you

· Highly organised with exceptional attention to detail

· Accurate and confident working with spreadsheets, stock information and numbers





· Proactive and able to identify issues before they become bigger problems

· Able to manage multiple priorities and deadlines

· Strong follow-through, you take ownership of tasks through to completion

· Clear and professional communicator

· Comfortable working independently as well as across different teams

· Flexible and willing to assist across different areas of the business

· Confident using Excel or Google Sheets and comfortable learning new systems

· Experience with international freight, fashion logistics or product compliance would be highly regarded

· An understanding of international shipping documentation, customs processes and market-specific requirements would be advantageous

· Comfortable researching requirements, asking the right questions and ensuring details are correct before goods are shipped

Previous experience in operations, logistics, fashion, ecommerce, wholesale or production would be highly regarded. Experience working with 3PLs, freight providers or inventory systems would be advantageous, but we are equally interested in finding someone with the right attitude, organisational ability and attention to detail.

About Arcina Ori

Arcina Ori is a growing Australian fashion brand with an international customer and wholesale network.

- This is an opportunity to join a close-knit team and gain hands-on exposure across operations, logistics, production and wholesale, with the opportunity for the role to grow as the business continues to develop.

📌 Operations Co-ordinator (Sydney)
🏢 Arcina Ori
📍 Sydney