- Support the effective day-to-day running of the Institute's Bundoora site - Coordinate facilities operations, reception and visitor services, laboratory preparatory services, warehouse and logistics support, workplace health and safety, and contractor coordination - Work closely with the Operations Coordinator, Manager Logistics & Services, Preparation Services Supervisor and other operational teams - Provide on-site operational support to staff, researchers, contractors and visitors - Provide administrative, procurement, records management and reporting support across the Institute's satellite sites - Maintain accurate operational documentation - Support compliance activities and contribute to consistent service delivery across the wider network - Respond to changing operational priorities - Contribute to continuous improvement of facilities, logistics and workplace services supporting research and business operations Requirements - Experience in facilities, operations, logistics, warehouse, administration or a related environment - Experience coordinating operational activities, service requests or contractor support - Knowledge of inventory management,



warehouse operations or logistics processes - Strong organisational skills and attention to detail - Well-developed customer service and stakeholder engagement skills - Understanding of workplace health and safety requirements - Current driver's licence and ability to undertake site-based operational activities - Ability to build effective working relationships with staff, contractors and visitors - Practical, proactive and solutions-focused approach - Ability to work independently and as part of a team - Reliable, adaptable and responsive to changing operational needs - Commitment to safety, compliance and continuous improvement - CV, cover letter and a document addressing the key selection criteria in PDF format Core Competencies Demonstrates expertise in facilities operations, logistics coordination, and administrative support, with a robust focus on compliance, safety, and continuous improvement in service delivery. Proven ability to manage operational documentation and build effective relationships with stakeholders. Highest-signal resume keywords - Facilities Operations - Logistics Coordination - Inventory Management - Workplace Health And Safety - Customer Service ATS Optimization Keywords Hard Skills - Facilities Management - Logistics Support - Warehouse Operations - Operational Documentation - Procurement - Records Management - Service Request Coordination - Compliance Activities - Operational Support - Inventory Management Soft Skills - Organisational Skills - Attention To Detail - Stakeholder Engagement - Proactive Problem Solving - Team Collaboration Certifications & Qualifications - Current Driver's Licence Industry Keywords - Operational Activities - Visitor Services - Contractor Coordination - Continuous Improvement - Health And Safety Requirements

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