Receptionist / Administrator – 6-Month Contract CBD location

Are you an organised, polished and proactive administrator who enjoys being at the centre of a busy office? Our client is seeking a confident Receptionist / Administrator to join their established real estate team on a six-month contract.

As the first point of contact for clients, tenants, suppliers and staff, you will be a warm and professional front-office ambassador. This is a varied role for someone who brings strong administration capability, excellent communication skills and the initiative to keep things running smoothly.

Previous real estate experience will be highly regarded, though it is not essential. A positive attitude, professional presentation, strong attention to detail and genuine problem-solving ability are key.

The role Your day-to-day responsibilities will include:

- Managing reception, incoming calls, emails, walk-in enquiries and directing matters to the appropriate team member
- Completing office opening and closing procedures
- Coordinating key collections and returns
- Providing broad administrative support to the sales, property management and leadership teams
- Creating leases for new tenants, tenant transfers and car park arrangements
- Entering and maintaining accurate tenant information within PropertyMe
- Connecting water accounts for new tenancies and transfers
- Scanning and processing invoices through PropertyMe
- Managing online advertising for sales and rental properties
- Uploading property advertisements, inspection times and edited imagery
- Editing property photos through BoxBrownie where required
- Preparing documents for weekly meetings and taking meeting minutes
- Managing stationery orders and ensuring kitchen and bathroom supplies are maintained
- Organising staff lunches, birthday celebrations, mail collection and registered post
- Assisting with social-media planning and preparing content




- Supporting the wider administration team with ad-hoc tasks as required

You may also be required to cover Saturday reception during annual leave periods, up to approximately 6–10 Saturdays per year.

About you:

To be successful, you will bring:

- Demonstrated administration experience—this is essential
- A confident, friendly and professional communication style
- Excellent presentation and the ability to represent a busy front office
- Strong attention to detail, time-management and organisational skills
- The ability to manage competing priorities while remaining calm and solutions-focused
- Experience in real estate, property management or a professional services environment, highly regarded
- Exposure to PropertyMe, Airtable, Inspection Express and/or Inspect Real Estate, advantageous
- Experience preparing social-media content, highly regarded
- An Agent’s Representative Certificate, beneficial but not essential
- A genuine love of dogs—there is a friendly office dog in the workplace!

What’s on offer:

- Six-month contract opportunity commencing early September
- $65,000 package
- CBD-based office location
- Monday to Friday, 8.30am–5.30pm, with a one-hour lunch break
- A varied, people-focused role within a supportive and rapid-paced real estate environment
- Please note: parking is not included with this position

If you are a capable administrator who enjoys being the person everyone can rely on, we would love to hear from you.

If you like what you’ve read, and are ticking most of the boxes above, we would love to talk with you! Click the apply now button to send your details through or call Alysia on 0433 415 525 or Sara on 0406 440 709 for a confidential conversation today!

Check out our website: www.spirerecruitment.au

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📌 Receptionist/Administrator (Melbourne)
🏢 Spire Recruitment
📍 Melbourne