Key Responsibilities
Manage daily office operations, administrative procedures, and workflows.
Coordinate office facilities, equipment, supplies, and maintenance.
Supervise and support administrative and reception staff where required.
Manage office budgets, expenses, invoices, and purchase orders.
Coordinate relationships with suppliers, contractors, service providers, and building management.
Organise meetings, events, travel arrangements, and office activities.
Maintain accurate records, documents, contracts, and administrative systems.
Support employee onboarding, offboarding, and general workplace administration.
Develop and maintain office policies, procedures, and administrative processes.
Monitor workplace health, safety, security, and compliance requirements.
Assist management with reports, presentations, scheduling, and administrative tasks.
Identify prospects to improve office efficiency and reduce operational costs.
Handle confidential business, employee, and financial information appropriately.
Coordinate office relocations, renovations, or other workplace projects when required.




Ensure the office setting remains professional, protected, functional, and well organised.

Requirements
Diploma or bachelor’s degree in Business Administration, Office Management, Business, or a related field is advantageous.
Previous experience in office management, administration, facilities coordination, or a similar role.
Strong organisational and time-management skills.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office and common office management systems.
Strong budgeting, purchasing, and record-keeping abilities.
Excellent interpersonal and problem-solving skills.
Ability to manage multiple priorities and work independently.
Strong attention to detail and ability to maintain confidentiality.
Professional, proactive, and customer-focused approach.

Pay: $78,000.00 per year

Benefits
Dental insurance
Employee discount
Free food
Travel reimbursement

Work Location: In person

📌 Executive Assistant Melbourne (Australia)
🏢 Vi Core Solutions
📍 Australia