Aestec Services is growing, and we're looking for an experienced Project Coordinator to join our team in Gladstone.
This is a key support role within our project team, working closely with our Project Manager to keep projects running smoothly from planning through to completion.
If you're someone who understands construction projects, is commercially minded, highly organised and enjoys being the person who keeps everything moving, we'd love to hear from you.
ABOUT THE ROLE
This is a hands-on project coordination role that combines project administration, commercial coordination and technical project support.
Working closely with the Project Manager, you'll take ownership of the day-to-day coordination and documentation required to keep projects progressing.
You'll have interaction with clients, subcontractors and site teams and will be responsible for preparing project documentation and commercial information for review and approval by the Project Manager.
There are no direct reports in this position.
KEY RESPONSIBILITIES
Coordinate the day-to-day administration and delivery requirements of projects
Prepare variations, progress claims, project correspondence and commercial documentation
Assist with subcontractor scopes, packages, procurement and coordination
Track project progress, costs, budgets and key deliverables
Assist with project programs, forecasting and monthly reporting
Coordinate RFIs, technical documentation and information between site and engineering teams
Coordinate QA documentation, ITPs, handover documentation and project records
Liaise with clients, subcontractors, suppliers and internal teams
Monitor subcontractor compliance, documentation and project requirements
Prepare reports, meeting minutes, action items and other project documentation
Identify issues, follow up outstanding items and keep the Project Manager informedProvide general project support to ensure projects are delivered safely, efficiently and commercially
ABOUT YOU




We're looking for someone who can hit the ground running and isn't afraid to take ownership.
You may currently be working as a Project Coordinator, Project Administrator, Project Engineer, Contract Administrator or similar within the construction, civil or engineering industry.
You'll ideally have:
Experience working within construction, civil or engineering projects
Strong understanding of project administration and commercial processes
Excellent organisational and time management skills
Strong attention to detail and the ability to manage competing priorities
Confidence communicating with clients, subcontractors and internal teams
The ability to read and understand project documentation, scopes and drawings
Experience with variations, progress claims, RFIs, QA documentation and project reporting
Strong computer skills and experience with project management systems
A proactive approach and the ability to work independently
Relevant qualifications in Construction, Engineering, Business or a related field will be highly regarded
Most importantly, we're looking for someone who can take ownership, solve problems and make the Project Manager's job easier.
ABOUT AESTEC SERVICES
Aestec Services is a proudly local Gladstone-based company providing construction, maintenance and project services across the region.
With over 300 employees, we have built a strong reputation for delivering quality work while providing stable employment and opportunities for our people.
We value safety, reliability, quality and teamwork, and we're committed to building a workplace where our people can develop and build long-term careers.
WHAT WE OFFER
Full time, permanent position based in Gladstone
Work with an established and growing local company
Opportunity to play a key role in major projects
Supportive project and management team
Variety across construction, maintenance and project work
Career development and opportunities for progression
Competitive salary commensurate with experience
20 August ****GladstoneQueensland, Australia
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📌 Project Coordinator (Tasmania)
🏢 Ngare Employment Solutions
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