Genus Pole Foundations Australia Pty Ltd (Genus PFA) is a subsidiary of the ASX-listed GenusPlus Group (GNP) and a market leader in asset inspection and reinstatement services for utility providers and the private sector. With a strong pipeline of work and continued growth, we are expanding our team.
We are seeking an experienced, organised and proactive Scheduler / Business Support Officer to join our Toowoomba office on a full-time basis.
Reporting to the Operations Manager or State Manager, this role is responsible for efficiently scheduling project work activities to meet client expectations, KPIs and financial targets, while providing essential administrative support to the operations team and wider business.
The successful candidate will thrive in a rapid-paced environment, have excellent communication and organisational skills, and be confident coordinating field personnel, project requirements and competing priorities. Experience in the utilities, construction or resources industries will be highly regarded.
What You'll Be Doing
Scheduling project and site-based work activities to meet client requirements, KPIs and operational targets
Maintaining accurate project schedules, job status information and operational records
Coordinating clear and timely communication between field staff, clients and the operations team
Using client scheduling platforms, including EQL FMC and Microsoft Teams
Providing accurate reporting on project status and progress
Creating job files and preparing job packs prior to project mobilisation
Coordinating mobilisation requirements, including travel, accommodation, vehicle and plant hire, training, inductions, PPE and other site requirements
Maintaining live travel manifests, training matrices, vehicle/fleet registers and project-specific records
Monitoring and tracking site-based maintenance activities and ensuring records remain current
Liaising with third parties regarding site-specific requirements for personnel, vehicles, plant and machinery
Assisting with recruitment, onboarding and pre-employment requirements for new team members and contractors
Booking and coordinating site-specific training, inductions, VOCs, medicals and drug and alcohol screening as required
Providing general administrative support to the Operations Manager and wider operations team, including document preparation, correspondence, filing, printing and scanning
Assisting with meetings, including preparation of documentation and minute taking
Collating, coding and submitting project-related receipts




Identifying opportunities to improve administrative, scheduling and operational processes
Professional and confident manner when representing the Company
The Business
Genus Pole Foundations Australia Pty Ltd (Genus PFA) is a subsidiary of the ASX-listed GenusPlus Group (GNP) and a market leader in asset inspection and reinstatement services for utility providers and the private sector. With a strong pipeline of work and continued growth, we are expanding our team.
We are seeking an experienced, organised and proactive Scheduler / Business Support Officer to join our Toowoomba office on a full-time basis.
Reporting to the Operations Manager or State Manager, this role is responsible for efficiently scheduling project work activities to meet client expectations, KPIs and financial targets, while providing essential administrative support to the operations team and wider business.
The successful candidate will thrive in a fast-paced environment, have excellent communication and organisational skills, and be confident coordinating field personnel, project requirements and competing priorities. Experience in the utilities, construction or resources industries will be highly regarded.
What You'll Be Doing
Scheduling project and site-based work activities to meet client requirements, KPIs and operational targets
Maintaining accurate project schedules, job status information and operational records
Coordinating clear and timely communication between field staff, clients and the operations team
Using client scheduling platforms, including EQL FMC and Microsoft Teams
Providing accurate reporting on project status and progress
Creating job files and preparing job packs prior to project mobilisation
Coordinating mobilisation requirements, including travel, accommodation, vehicle and plant hire, training, inductions, PPE and other site requirements
Maintaining live travel manifests, training matrices, vehicle/fleet registers and project-specific records
Monitoring and tracking site-based maintenance activities and ensuring records remain currentLiaising with third parties regarding site-specific requirements for personnel, vehicles, plant and machinery
Assisting with recruitment,



onboarding and pre-employment requirements for new team members and contractors
Booking and coordinating site-specific training, inductions, VOCs, medicals and drug and alcohol screening as required
Providing general administrative support to the Operations Manager and wider operations team, including document preparation, correspondence, filing, printing and scanning
Assisting with meetings, including preparation of documentation and minute taking
Collating, coding and submitting project-related receipts
Identifying opportunities to improve administrative, scheduling and operational processes
Essential Criteria
Qualifications in Business, Project Administration, Office Management or a related discipline
Minimum 3 years' experience in project administration or a similar role
Demonstrated experience in scheduling and coordinating operational activities
Strong customer relationship management, communication and interpersonal skills
Excellent attention to detail and a high level of accuracy
Intermediate proficiency in Microsoft Office, including Word, Excel, PowerPoint and Outlook
Experience using computers, printers, scanners and internet-based systems
High efficiency and accuracy in typing and word processing
Experience with diary and travel management
Experience using client scheduling platforms, preferably EQL FMC and Microsoft Teams
Excellent time management and organisational skills
Ability to provide accurate reporting on project status and progress
Ability to communicate clearly and effectively with field and operational teams
Current National Police Clearance
Valid Australian C Class Driver's Licence
Demonstrated commitment to workplace health and safety and a good safety record
Desirable Criteria
Experience in the utilities, construction and/or resources industries
Experience with Gearbox Fleet Maintenance filing systems or similar
First Aid Certificate
Strong ability to work both independently and collaboratively within a team
Ability to manage multiple priorities, solve problems and meet deadlines while maintaining a high standard of work
Professional and confident manner when representing the Company
GenusPlus Group values diversity and inclusion, and we strongly encourage females, Aboriginal and Torres Strait Islander people to apply.
Additional information
ASX-listed company with exciting growth targets
Competitive remuneration | Great team environment
Permanent full-time role | Job security
#J-*****-Ljbffr

📌 Scheduler/Bso (Toowoomba)
🏢 Genus Group
📍 Toowoomba