Office Coordinator & Executive Business Support
MAYDAY Recruitment is excited to be recruiting an Office Coordinator & Executive Business Support professional to join a leading organisation's corporate head office in Chatswood. This is a brilliant opportunity for a polished, proactive and highly organised professional who enjoys combining office coordination, executive support and workplace experience in one genuinely varied role. Working closely with the Executive Business Partner and wider corporate team, you'll be at the heart of the office -creating a welcoming environment, keeping the day-to-day operations running smoothly and providing high-level support across the business.
What's in it for you?
Full-time permanent position based in Chatswood
This role is office based, Mon - Fri: 9am - 5.30pm
$85,****** package
Join a highly professional and collaborative corporate environment
A genuinely wide-ranging role combining office management + executive support
Work closely with senior leaders and key stakeholders across the business
Opportunity to take ownership and make a real impact on the workplace experience
What will you be doing?
Be the friendly and professional first point of contact for visitors and guests
Keep the office looking its best, ensuring meeting rooms, kitchens and breakout spaces are organised and well maintained
Coordinate couriers, mail, office supplies and general office requirements
Liaise with building management, contractors and external suppliers
Manage maintenance requests and help drive workplace improvements
Coordinate new starter requirements including workspaces and inductions




Organise catering and meeting requirements for workshops, training and corporate meetings
Get involved in employee engagement initiatives, office events and team activities
Provide high-quality administrative support to the Executive Business Partner and broader leadership team
Coordinate busy calendars, meetings and appointments
Arrange domestic and international travel, including flights, accommodation and detailed itineraries
Prepare and format presentations, reports, correspondence and other business documents
Assist with expenses, corporate card reconciliations and invoice processing
Support business projects, governance activities and ad hoc initiatives
Maintain accurate records and systems across the business
Handle confidential information with absolute discretion and professionalism
About you:
3+ years' experience in office coordination, administration, reception, executive support, team assistance or a similar role
Excellent organisation and time management skills
The ability to juggle multiple priorities without losing sight of the detail
Strong communication and stakeholder management skills
A naturally proactive, solutions-focused approach
Advanced Microsoft Office skills across Outlook, Word, PowerPoint and Excel
Experience coordinating travel and supporting senior stakeholders
A professional, approachable and service-focused personality
The confidence to work autonomously while being a team-oriented team player
If you're a natural organiser, exceptional communicator and someone who loves being the backbone of a busy corporate office, we want to hear from you!
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📌 Office Coordinator & Executive Business Support (Sydney)
🏢 Mayday Recruitment Group
📍 Sydney