Job Description

Executive Assistant - Home Hill State High School

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At our school, we value strong relationships, professionalism and a shared commitment to achieving excellent outcomes for our students and community.

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This is an opportunity to join a supportive and connected school environment where every role matters and where, together, we achieve Small School, Big Things.

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The Executive Assistant will:

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- Provide confidential administrative and secretarial support to the Principal.
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- Prepare correspondence, reports and other documentation using a high standard of word processing, formatting and proofreading.
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- Maintain databases, records and filing systems with a high level of accuracy and attention to detail.
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- Oversee the timely delivery of documentation to the Principal and monitor follow-up actions as required.
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- Schedule appointments and maintain the Principal's diary, ensuring effective time management and coordination of commitments.
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- Prioritise correspondence, manage calendar events and minimise unnecessary interruptions to support the Principal's workflow and productivity.
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- Coordinate and organise meetings, conferences, professional development activities, room bookings, functions and other school events.
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- Prepare agendas and supporting papers for meetings, take accurate minutes and distribute records and follow-up actions to attendees in a timely manner.
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- Assist in the planning and coordination of special events and school functions.
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- Support the development of promotional materials, including marketing and communication strategies.
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- Coordinate the production of school publications, promotional materials and other communication documents.
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- Manage travel arrangements for staff, including bookings, itineraries and related administrative requirements.
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- Use databases and administrative systems to process information and produce reports.
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- Contribute to a professional, welcoming and efficient administrative environment.
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- Undertake other duties as reasonably directed by the Principal to support school operations.
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The successful applicant will demonstrate:

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- Proven experience in providing high-level administrative and executive support.
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- Exceptional organisational skills and the ability to manage competing priorities effectively.
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- Strong attention to detail and a high level of accuracy in all aspects of work.
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- Excellent written and verbal communication skills.
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- Demonstrated ability to maintain confidentiality and exercise discretion and sound judgement.
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- Strong interpersonal skills and the ability to build positive working relationships with staff, students, families and external stakeholders.
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- High-level proficiency in word processing, database management and the preparation of qualified documents and reports.
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- Experience in coordinating meetings, events and administrative processes efficiently.
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- The ability to work independently, show initiative and respond flexibly to changing priorities.
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- A commitment to supporting the values, culture and strategic direction of the school.
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Desirable experience and qualifications:

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- Experience working in a school or education setting.
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- Familiarity with school administration systems and processes.
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- Experience in marketing, communications or publication coordination.
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- Relevant qualifications in business administration or a related field.
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We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.

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Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.

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Applications from recruitment agencies will not be accepted.

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📌 Executive Assistant - Home Hill State High School (Townsville)
🏢 EducationHQ
📍 Townsville