Job Description

Eastern States Engineering (ESE) is a growing, family-owned Australian business specialising in steel fabrication, engineering and construction solutions.

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With a strong focus on quality, safety, customer service and continuous improvement, our team works across a fast-paced operational environment where administration plays an important role in keeping the branch running efficiently.

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We are currently looking for an organised, proactive and hands-on Branch Administrator to join our Rocklea team.

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This is a varied role suited to someone who enjoys being the central point of contact for a busy branch and is confident managing administration, purchasing, suppliers, records, logistics and day-to-day office operations.

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Eastern States Engineering (ESE) is a growing, family-owned Australian business specialising in steel fabrication, engineering and construction solutions.

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With a strong focus on quality, safety, customer service and continuous improvement, our team works across a fast-paced operational environment where administration plays an important role in keeping the branch running efficiently.

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We are currently looking for an organised, proactive and hands-on Branch Administrator to join our Rocklea team.

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This is a varied role suited to someone who enjoys being the central point of contact for a busy branch and is confident managing administration, purchasing, suppliers, records, logistics and day-to-day office operations.

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About the Role

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Reporting to the relevant branch and management team, you will be responsible for supporting the smooth day-to-day operation of the branch across administration, purchasing, logistics, compliance and accounts support.

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Key Responsibilities

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Branch & Office Administration

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- Manage daily reception operations, including greeting visitors and answering and directing phone calls.
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- Monitor and manage the branch reception and purchasing inbox, responding to enquiries or directing matters to the appropriate department.
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- Coordinate office maintenance, cleaning, grounds maintenance and other facility services.
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- Maintain office supplies, workshop consumables, stationery and kitchen supplies.
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- Maintain accurate records, registers, files and documentation.
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- Assist with data entry, scanning, filing and general administrative tasks.
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- Manage incoming and outgoing mail and PO Box collections.
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- Assist with toolbox meeting agendas, minutes and other administrative requirements.
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- Provide general administrative support to the branch and management team.
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Purchasing & Supplier Administration

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- Manage purchasing requirements for the branch, including steel, consumables, stationery, office and workshop supplies.
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- Process purchase requests and ensure required purchases are actioned within required timeframes.
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- Prepare and maintain purchasing documentation, including purchase orders, invoices, quotations, delivery dockets and purchase requests.
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- Monitor delivery status and follow up with suppliers to ensure goods are delivered on time.
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- Register new suppliers and maintain the Supplier Directory.
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- Manage supplier forms, credit applications and general supplier requests.
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- Maintain accurate purchasing records and documentation.
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Logistics & Vehicle Administration

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- Coordinate servicing and maintenance of company utes and trucks.
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- Maintain driver daily run sheets and weekly vehicle check records.
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- Maintain vehicle maintenance and repair documentation.
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- Track vehicle registrations, renewals and annual inspections.
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- Assist with NHVR compliance and related records.
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- Coordinate equipment hire and de-hire requirements.
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- Maintain records relating to vehicles, equipment and other company assets.
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Accounts & Payroll Support

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- Process invoices into MYOB as they are received.
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- Obtain required invoice approvals and maintain accurate filing and records.
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- Upload approved documentation to internal systems.
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- Assist with month-end purchasing documentation and reconciliation.
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- Prepare and collect employee timecards and timesheets.
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- Prepare weekly timesheets for the Brisbane branch.
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- File leave forms, timesheets and timecards.
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- Assist with employee reimbursement administration and other accounts-related tasks as required.
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Compliance & Business Support

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- Maintain and update business registers, including keys, vehicles, assets, fuel cards and other company resources.
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- Monitor and follow up on renewals, including insurance, NHVR, vehicle registrations, memberships,



certifications and software.
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- Maintain equipment maintenance and inspection schedules.
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- Assist with quality and compliance documentation, including CC2 documentation, test certificates, QA/QC documentation and ITPs.
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- Provide required quality and administrative documentation to customers.
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- Maintain accurate job and delivery documentation.
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- Assist with branch communications, IT-related administration and other business improvement initiatives.
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- Prepare reports and company listings as required.
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- Support the team with other ad hoc administrative tasks.
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About You

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We are looking for someone who is organised, reliable and proactive, with excellent attention to detail and the ability to manage multiple priorities in a busy operational environment.

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You will ideally have:

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- Previous experience in administration, branch administration, office administration or a similar role.
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- Experience in purchasing, supplier administration or procurement support.
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- Strong attention to detail and excellent organisational skills.
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- The ability to manage competing priorities and meet deadlines.
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- Strong written and verbal communication skills.
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- Confidence communicating with suppliers, customers, employees and internal departments.
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- Good Microsoft Office skills, particularly Excel and Outlook.
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- Experience with MYOB or similar accounting/ERP systems is highly regarded.
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- Experience with Monday.com or similar task/document management platforms is an advantage.
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- Experience in construction, engineering, manufacturing, transport or a similar operational environment is highly regarded.
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- An understanding of vehicle administration, NHVR requirements or compliance processes is advantageous.
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- A proactive, hands-on approach and willingness to take ownership of tasks.
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- The ability to work independently while also being a strong team player.
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Why Join ESE?

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- Join a growing Australian-owned business.
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- Work in a diverse role with exposure to multiple areas of the business.
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- Be part of a supportive and hands-on team environment.
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- Opportunity to develop your skills across administration, purchasing, logistics and business operations.
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- Work in a fast-paced environment where your contribution has a direct impact on the branch's day-to-day operations.
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Only applicants with the right to work in Australia will be considered.

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📌 Branch Admin (Queensland)
🏢 Eastern States Engineering
📍 Queensland