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- Cert III In Business Administration – Preferred but not essential
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- White Card
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Experience
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- A minimum of 3 years of experience in an administrative role, ideally in a construction environment
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- Previous administration experience, including use of office equipment, such as; scanners, photocopiers and printers etc.
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- Solid technical writing and communication skills
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- Strong data management, analytical, interpersonal and organisational skills
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- Sound negotiation and problem-solving skills
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- Strong Initiative and proactive nature
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- Exceptional written and verbal communication skills
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- Well-developed time management skills
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- High attention to detail
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- Exceptional knowledge and ability in the use of the Microsoft Office Suite, including Word, Excel, Outlook and PowerPoint
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Core Accountabilities and Responsibilities
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- Provide clerical and administrative assistance to the relevant Commercial team including flow of correspondence into and out of the office
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- Maintaining various registers and spreadsheets,
including creating and maintaining e-filing and hard filing systems
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- Assist in preparing, formatting and collating reports and presentations
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- Manage meeting room bookings, room set up, attendance, catering, equipment
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- Reconciling and processing invoices
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- Communicating with subcontractors and suppliers regarding correspondence and outstanding items
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- Assisting in the month-end process
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- Coordinate site meetings, calendars, events, site tours/visits, documenting meeting minutes and other duties related to project management
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- Meet/greet and provide assistance to clients and visitors in a qualified manner, including telephone and email enquiries
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- Provide an efficient and professional administrative service to enable the smooth running of the project
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The above listed authorities & responsibilities are only a guide and may change as directed by your Manager/Supervisor or as per the requirements of FGJV Management.