Job Description

Initial 18 month contract with view to permanency

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We are the Australian operation of the largest privately owned agricultural irrigation supplier in the world, providing high quality machinery, parts and service. As our business continues to grow, we need a dedicated Office Administrator to support our leadership team, and manage key business functions.

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Key Responsibilities:

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- Provide administrative support to the Managing Director
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- Act as the communications conduit between our customers, the US parent company and ourselves including emails, phone calls etc
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- Customer Service - providing quotes, processing orders, raising & issuing invoices to customers
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- Accounts Payable - entering invoices into Reckon (Quickbooks) and processing fortnightly payments
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- Accounts Receivable ensuring payments are received within terms
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- End of month reconciliations with support from an external bookkeeper including reporting to the MD & USA
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- Maintain accurate records, manage correspondence, and handle confidential documents
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- Assist with scheduling, diary management, and meeting coordination
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- Manage office supplies, equipment, and maintenance needs
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- Communicate professionally across a range of topicswith clients, suppliers, and internal teams
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- Ensure the office operates smoothly and tasks are managed equally across the teamsas well as managing supplies and liaising with service providers
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About You:

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- Highly organised with strong attention to detail
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- Excellent communication skills (both written and verbal)
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- Professional, well-mannered, and able to represent the company positively
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- Prior experience in accounts and/or customer service
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- Ability to multitask and prioritise workload effectively
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- Solid proficiency in Microsoft Office (Word, Excel, Outlook)
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- Experience with accounting and inventory software (Reckon/Fishbowl ideally)
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- 3-5 years' experience in a similar role
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- Certificate in Business Administration highly regarded
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What We Offer:

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- Competitive salary based on experience
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- Supportive and friendly work environment
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- Opportunity to work closely with senior leadership and contribute to company growth
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- Small company environment where you will be an integral part of the team - room to make the role your own
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📌 Office Administrator (Queensland)
🏢 Reinke Manufacturing
📍 Queensland