Job Description

Executive Assistant to the Director / Paralegal

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John Davies & Co Solicitors (JDAC) is seeking an organised, proactive and professional Executive Assistant / Paralegal to provide direct support to the Director while assisting with a diverse range of legal matters, with a particular focus on Wills & Estate Administration.

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This is a varied and rewarding position that combines executive support, client management, legal administration and paralegal work. The successful applicant will play a key role in ensuring the smooth operation of the Director's practice while building strong relationships with clients during some of the most significant stages of their lives.

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The firm operates through the Toowoomba region, Dalby and Brisbane however this role will be based in our Toowoomba Office.

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The Role

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You will work closely with the Director and become a trusted point of contact for clients, assisting with both legal and administrative matters.

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Key Responsibilities

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- Managing the Director's diary, appointments and priorities
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- Coordinating client meetings and consultations
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- Preparing correspondence, reports and legal documents
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- Managing incoming enquiries and client communications
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- Assisting with workflow management and file progression
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- Following up outstanding tasks and ensuring key deadlines are met
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- Providing general administrative and operational support
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Paralegal Duties

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- Assisting with Wills, Enduring Powers of Attorney and Advance Health Directives
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- Assisting with Estate Administration
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- Preparing legal documents and correspondence
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- Liaising with clients, beneficiaries, financial institutions and other professionals
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- Managing client files and maintaining accurate records
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- Drafting letters and routine legal documents
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- Supporting solicitors with general practice matters as required
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- Maintaining a high standard of client care and professionalism
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About You

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The ideal applicant will have:

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- Previous experience as a legal assistant, paralegal or executive assistant
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- Robust organisational and time management skills
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- Excellent communication and interpersonal abilities
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- Exceptional attention to detail
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- A compassionate and professional approach when dealing with clients
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- The ability to work independently and exercise initiative
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- Experience with legal practice management software will be highly regarded
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What We Offer

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- Direct mentoring and support from an experienced Director
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- A varied role with genuine responsibility and career growth opportunities
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- Exposure to complex and rewarding legal matters
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- A supportive and collaborative team environment
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- Modern systems and technology
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A salary commensurate with experience and the calibre of the role

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Why Join Us?

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At JDAC, we pride ourselves on delivering practical legal solutions with empathy, professionalism and genuine care for our clients. We are looking for someone who shares these values and wants to build a long‐term career within a respected southern Queensland law firm.

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📌 Executive Assistant to the Director / Paralegal (Toowoomba Regional)
🏢 John DaviesSolicitors
📍 Toowoomba Regional