Job Description

Are you an organised and detail-oriented finance professional looking for a role where you can make a genuine impact?

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SecureTel is a leading Australian security installation and maintenance company delivering high-quality electronic security solutions across commercial, industrial, government, and residential sectors. We are committed to operational excellence, customer service, compliance, and supporting our people to thrive.

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We are currently seeking an AP/AR Administration Assistant to join our growing team and provide essential support across Accounts Payable, Accounts Receivable, and general administration functions. This role is ideal for someone who enjoys working in a fast-paced environment, takes pride in accuracy, and wants to contribute to the success of a respected Australian business.

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AP/AR Administration Assistant

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Are you an organised and detail-oriented finance professional looking for a role where you can make a genuine impact?

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SecureTel is a leading Australian security installation and maintenance company delivering high-quality electronic security solutions across commercial, industrial, government, and residential sectors. We are committed to operational excellence, customer service, compliance, and supporting our people to thrive.

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We are currently seeking an AP/AR Administration Assistant to join our growing team and provide essential support across Accounts Payable, Accounts Receivable, and general administration functions. This role is ideal for someone who enjoys working in a fast-paced workplace, takes pride in accuracy, and wants to contribute to the success of a respected Australian business.

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About the Role

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Reporting directly to the Managing Director, you will play a critical role in supporting SecureTel's financial operations, ensuring accurate records, timely processing of transactions,



and strong administrative support across the business.

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Key Responsibilities

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Accounts Receivable

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- Assist with customer invoicing and debtor management.
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- Upload and maintain invoices within customer portals.
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- Monitor outstanding receivables and follow up payments.
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- Reconcile customer accounts and investigate discrepancies.
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- Support cash flow management activities.
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- Maintain accurate customer records and account information.
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- Assist with progress claims when required.
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Accounts Payable

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- Assist with end-to-end accounts payable processing.
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- Process supplier and subcontractor invoices accurately and efficiently.
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- Resolve supplier account enquiries.
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- Monitor creditor balances and payment terms.
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- Build and maintain strong supplier relationships.
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Administration & Business Support

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- Assist with administration and filing systems.
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- Support purchase order administration and tracking.
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- Manage email correspondence.
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- Assist with supplier onboarding and account setup.
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- Coordinate approvals and financial documentation.
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- Provide administrative support to management.
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- Support document control and compliance activities.
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Compliance & Continuous Improvement

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- Ensure compliance with company financial procedures and policies.
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- Maintain confidentiality of financial and employee information.
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- Identify opportunities to improve systems and processes.
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- Support SecureTel's quality, safety,



and compliance objectives.
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About You

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To be successful in this role, you will have:

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Essential

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- Minimum 2 years' experience in Finance and Administration.
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- Strong Accounts Receivable and Accounts Payable experience.
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- Experience using Xero accounting software.
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- Sound understanding of bookkeeping principles and financial processes.
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- Intermediate to advanced Microsoft Excel skills.
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- Excellent attention to detail and accuracy.
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- Strong organisational and time management skills.
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- Excellent communication skills, both written and verbal.
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- Ability to manage competing priorities and meet deadlines.
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- Ability to maintain strict confidentiality.
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Desirable

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- Certificate IV in Accounting, Bookkeeping, or equivalent qualification.
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- Experience within the security, trades, construction, maintenance, or service industries.
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- Experience using Simpro software.
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- Understanding of Fair Work and employment obligations.
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Personal Attributes

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- Integrity and professionalism.
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- Reliability and accountability.
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- A proactive, solutions-focused approach.
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- Strong interpersonal skills.
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- The ability to work independently and as part of a team.
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- A commitment to continuous improvement and operational excellence.
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Why Join SecureTel?

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At SecureTel, our people are critical to our success. We offer:

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- A supportive and professional team environment.
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- Opportunities for growth and development.
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- A stable and growing Australian business.
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- A culture built on integrity, teamwork, safety, and continuous improvement.
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- The opportunity to make a meaningful contribution to the success of the business and our clients.
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Location

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Keilor Park, Victoria
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📌 AP/AR Administration Assistant (Brim)
🏢 SecureTel
📍 Brim