Job Description

Adept Project Solutions is looking for an experienced, organised and hands‐on Project & Logistics Coordinator to support our retail and commercial fitout projects. You will help keep projects moving by coordinating pre‐start requirements, project administration, freight, procurement and stock control. This is a practical role for someone who can manage competing priorities, follow tasks through and contribute from day one. You will liaise with suppliers, subcontractors, transport providers, clients and shopping centre management.

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What you'll be responsible for

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- Coordinate shopping centre pre‐start requirements, contractor inductions and site access documentation.
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- Prepare, submit and track SWMS, licences, insurances, permits and centre‐specific compliance documents.
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- Monitor approvals and follow up outstanding information so projects are ready to commence on time.
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- Book freight and transport, coordinate site deliveries and manage timeframes around access restrictions and site programs.
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- Liaise with suppliers, transport providers, subcontractors, clients and shopping centre management.
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- Raise and track purchase orders for project materials, consumables, PPE,



tools and buy‐in items.
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- Maintain stock records, monitor stock levels and coordinate replenishment.
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- Assist with project trackers, document control, filing and handover documentation.
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What you'll bring

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- Previous experience in project administration, construction coordination, logistics, procurement or a similar role.
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- Experience in shopfitting, commercial fitout, construction or retail environments is preferred.
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- Familiarity with shopping centre inductions and pre‐start compliance is highly regarded.
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- Confidence managing multiple priorities, deadlines and live projects.
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- Strong attention to detail and reliable follow‐through.
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- Clear written and verbal communication skills.
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- Competence with Outlook, Excel, Word and cloud‐based filing systems.
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- A practical, proactive approach and the confidence to follow up stakeholders.
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What we offer

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- Exposure to projects from pre‐start through to completion.
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- A diverse role spanning coordination, logistics and procurement.
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- The opportunity to grow with the business.
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📌 Project & Logistics Coordinator (Williamstown)
🏢 Adept Projects
📍 Williamstown