Job Description

Operations Lead
n Temporary Assignment
n Melbourne CBD | Full time, on site | Approximately 8 weeks | $45 per hour plus superannuation
n Immediate start Monday 17 August

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About the organisation
n Our client is a respected, mission led health and wellbeing organisation based in the heart of the Melbourne Central Business District, minutes from Flinders Street Station. Small, collaborative and genuinely purpose-driven, the team is around thirty people across head office and clinical services, working together on outcomes that matter.

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About the role
n This is a broad, hands-on office operations, administration and reception position the operational go-to for the office. It reports to the Chief Executive Officer with day-to-day direction from the Chief Financial and Operating Officer, and touches everything from front of house through to governance support.

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To be transparent on scope: this is not a traditional executive assistant role. Executive support is one component, but the position is built around keeping the office running well.

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What you will be doing

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- Front of house reception, visitor management and incoming calls
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- Managing shared inboxes including careers and general enquiries
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- Calendar coordination for the Chief Executive Officer, including meetings and occasional travel
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- Booking meetings, rooms, catering and audio visual requirements
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- Managing office and kitchen supplies and overall workplace presentation
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- Coordinating building management, maintenance, information technology and equipment matters
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- Preparing, collating and distributing Board and Finance Committee papers, issuing agendas and following up attendees
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- Human resources administration alongside the Recruitment Partner, including system updates, filing, onboarding and offboarding
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- Recruitment administration, including telephone screening of high-volume applications
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- Maintaining organisational records, registers, policies and website content
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- Coordinating staff meetings, internal communications and announcements
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- Producing correspondence, reports, presentations and customer relationship management records
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What you will bring

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- Solid background in office coordination, administration or operations in a similar broad, standalone capacity
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- Confident front of house presence and the judgement to manage competing priorities without direction
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- Strong written communication and a high standard of accuracy
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- Comfort supporting senior stakeholders while remaining hands-on with day-to-day office tasks
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- Experience supporting board or committee meeting processes is well regarded
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- Sound Microsoft Office Suite skills and the ability to pick up new systems quickly
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- Comfort working with subject matter relating to women's health, including menstruation and menopause
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Dixon Appointments values diversity and inclusion and is committed to providing a safe, inclusive and barrier-free recruitment experience. Please indicate your preferred method of communication in your application, and please let us know if you require any adjustments when dealing with us.

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📌 Operations Lead (Victoria)
🏢 Dixon Appointments
📍 Victoria