Job Description

We are seeking an experienced Executive Assistant / Governance Officer for a permanent full-time opportunity with an established organisation in the Northern Rivers.

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The role can be based from either the Tweed Heads or Lismore office, with regular travel between both locations.

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The Role

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This is a pivotal position working closely with the CEO while also playing an important role in supporting the organisation's Board and governance activities.

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Executive Assistant to the CEO

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This is much more than diary management. We are looking for someone who can understand the bigger picture, anticipate what is coming next and make the CEO's working life easier.

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Your responsibilities will include:

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- Providing comprehensive day-to-day executive support to the CEO
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- Managing a busy and changing diary, appointments and meeting schedule
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- Coordinating meetings, travel, commitments and competing priorities
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- Preparing correspondence, presentations, reports and briefing materials
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- Managing emails, information and follow-up actions as required
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- Acting as an important point of contact between the CEO and internal and external stakeholders
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- Preparing the CEO for upcoming meetings and ensuring relevant information is available in advance
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- Tracking commitments, actions and deadlines to ensure nothing falls through the cracks
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- Exercising sound judgement around priorities, confidentiality and sensitive information
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- Anticipating requirements rather than waiting for direction
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- Supporting forward planning and helping the CEO stay focused on key organisational priorities
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- Building strong relationships across the organisation and with senior external stakeholders
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Governance & Board Support

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- Coordinating Board and committee meetings
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- Preparing and collating Board papers, agendas and meeting packs
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- Ensuring papers are distributed accurately and within required timeframes
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- Attending meetings and preparing clear, accurate and succinct minutes
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- Maintaining governance documentation, records and action registers
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- Following up actions arising from Board and committee meetings
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- Supporting two Board subcommittees
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- Coordinating and supporting the organisation's AGM
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- Assisting with Company Secretary and broader governance requirements
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- Maintaining a forward calendar of Board and governance activities
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- Anticipating upcoming Board requirements and ensuring deadlines are met
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- Supporting effective communication between the Board, CEO and senior leadership team
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About You

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You will be an experienced EA, Executive Support or Governance qualified who is comfortable operating at a senior level. You'll be highly organised, confident communicating with executives and Board members, and able to manage multiple priorities without losing sight of the detail.

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Importantly, you'll understand that great executive support is about anticipation, judgement and follow-through. You know when to act, when to ask, when to elevate and when to simply get things done.

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You will ideally bring:

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- Demonstrated experience supporting a CEO, senior executive or executive leadership team
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- Previous exposure to Board, governance or Company Secretary activities
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- Strong experience preparing agendas, Board papers and meeting packs
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- Confidence taking accurate and professional meeting minutes
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- Exceptional organisation and attention to detail
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- Strong written communication skills and the ability to communicate information succinctly
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- Excellent deadline and priority management
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- Confidence dealing with confidential and commercially sensitive information
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- A proactive, flexible and solutions-focused approach
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- The ability to work independently while building strong relationships across the organisation
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- Flexibility to travel regularly between the Tweed Heads and Lismore offices.
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This is an excellent opportunity for someone who enjoys the variety of executive support but is also looking to build or utilise their experience in corporate governance and Board operations.

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📌 Executive Assistant/Governance Officer (New South Wales)
🏢 @
📍 New South Wales